Admissions Events Executive

Circle Time Preschool and Daycare; Tangerang; On-site; IDR 72,000,000 - 120,000,000; Full time

Job summary

Circle Time Preschool and Daycare is seeking an Admissions Events Coordinator to plan, promote, and execute Open Houses, trial classes, and thematic sessions that attract prospective families.

You will collaborate with Admissions, Digital Marketing, Curriculum, and Center Operations to ensure smooth event preparation, logistics, and on-site execution across multiple centers. Proficiency in Canva and Google Suite is preferred.

Qualifications

• Excellent planning, organizational, and coordination skills.
• Strong attention to detail in administrative documents, schedules, and event logistics.
• Proficiency in Canva, with the ability to develop visually appealing promotional materials.
• Good communication and interpersonal skills, with the ability to coordinate effectively across teams.
• Proactive, resourceful, and hands-on, with the ability to manage multiple tasks and deadlines.
• Prior working experience in educational settings, event management, marketing, or admissions is preferred.
• Willingness to travel between Circle Time centers and work Saturdays when required.

Responsibilities

• Plan, organize, and execute admissions-related events, such as Open Houses, Trial Classes, Thematic Classes, and other events.
• Develop event concepts, themes, activities, schedules, and logistical arrangements for families.
• Coordinate with internal teams (Admissions, Digital Marketing, Curriculum, Center Operations) for smooth preparation.
• Manage event logistics: venue prep, materials, equipment, vendors, registration, and on-site coordination.
• Develop materials for events, including flyers, invitations, posters, registration forms using Canva and Google Suite.
• Visit different Circle Time centers to coordinate on-site execution.
• Coordinate with Admissions to ensure proper registration, attendance tracking, and follow-up with prospective parents.
• Maintain event calendars, budgets, checklists, and documentation; prepare post-event reports.

Skills

Planning

Organization

Coordination

Attention to detail

Canva

Communication

Interpersonal skills

Multitasking

Travel readiness

Tools

Canva

Google Suite

Job description

Plan, organize, and execute admissions-related events, such as Open Houses, Trial Classes, Thematic Classes, and other events that appeal to prospective parents and their children.

Develop event concepts, themes, activities, schedules, and logistical arrangements to ensure engaging and well-organized experiences for participating families.

Coordinate with internal teams, including Admissions, Digital Marketing, Curriculum, and Center Operations, to ensure smooth event preparation and execution.

Manage event logistics, including venue preparation, materials, equipment, vendors, registration, and on-site coordination.

Develop and prepare event-related materials, including promotional flyers, invitations, posters, registration forms, and other visual assets using Canva and Google Suite.

Visit different Circle Time! centers to coordinate event preparations and oversee on-site execution.

Coordinate with the Admissions team to ensure proper registration, attendance tracking, and follow-up with prospective parents after events.

Maintain event calendars, budgets, checklists, and documentation, and prepare post-event reports to evaluate outcomes and identify areas for improvement.

This role involves working on Saturdays, with the opportunity to take time off during weekdays.

This role reports to the Commercial Lead or CEO.

Qualifications

Excellent planning, organizational, and coordination skills.

Strong attention to detail, particularly in administrative documents, schedules, and event logistics.

Proficiency in Canva, with the ability to develop visually appealing promotional and event materials.

Good communication and interpersonal skills, with the ability to coordinate effectively across different teams.

Proactive, resourceful, and hands-on, with the ability to manage multiple tasks and deadlines.

Prior working experience in educational settings, event management, marketing, or admissions is preferred.

Willingness to travel between Circle Time! centers and work on Saturdays when required.