Administrative & Resource Coordinator

PT Bimatekno Karyatama Konsultan; Jakarta Selatan; On-site; IDR 50,220,000 - 72,540,000; Full time

Job summary

Beca is seeking an Administration Assistant to provide comprehensive administrative, workforce coordination, and financial support to the Section Manager and team. This role is ideal for an early-career professional or fresh graduate aiming to build administrative and coordination skills in a dynamic environment.

The successful candidate will handle day-to-day admin tasks, assist with onboarding/offboarding, coordinate meetings, prepare reports, and support resource planning.

Qualifications

• Diploma (D3) in Secretarial Studies, Business Administration or related discipline.
• Fresh graduates are encouraged to apply.
• Experience in administration or secretarial support is advantageous.
• Experience supporting managers and multidisciplinary teams preferred.
• Experience with resource administration, timekeeping, invoicing, or related processes advantageous.

Responsibilities

• Provide day-to-day admin support to the Section Manager and team.
• Coordinate meetings, take minutes, maintain records.
• Assist onboarding/offboarding and training sessions.
• Prepare reports, presentations, and business documents.
• Support resource planning and staffing coordination.
• Monitor attendance, leave, and overtime submissions.
• Process expense claims and invoicing.
• Liaise with internal support functions as admin contact.

Skills

Organizational skills

Attention to detail

Communication skills

MS Office

Education

Diploma (D3) in Secretarial Studies

Tools

MS Office

Job description

Beca is seeking an Administration Assistant to provide comprehensive administrative, workforce coordination, and financial support to the Section Manager and team. This role is ideal for an early-career professional or fresh graduate aiming to build administrative and coordination skills in a dynamic environment.

The successful candidate will handle day-to-day admin tasks, assist with onboarding/offboarding, coordinate meetings, prepare reports, and support resource planning.