Administrative Assistant

PT Tech Data Advanced Solutions Indonesia; Jakarta Utara; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

PT Tech Data Advanced Solutions Indonesia is seeking an Administration Officer to provide administrative and operational support to the Billing and Sales Support teams in Jakarta. You will help prepare, collect, verify, and track billing and supporting documents, ensuring day-to-day activities run smoothly.

You will coordinate with internal stakeholders to ensure complete documentation, perform data entry, maintain filing systems, follow up on pending items, and assist with travel arrangements

Qualifications

• Must support Billing and Sales teams efficiently.
• Strong document handling and verification required.
• Accurate data entry and meticulous filing practices.
• Proactive follow-up on pending documents and requirements.
• Coordinate travel arrangements and related logistics.
• Collaborate with internal departments to ensure timely completion of admin tasks.

Responsibilities

• Provide administrative and operational support to the Billing and Sales Support teams to ensure smooth day-to-day business activities.
• Assist with the preparation, collection, verification, and tracking of billing and supporting documents.
• Coordinate with internal stakeholders to ensure required billing documentation is complete and submitted in a timely manner.
• Support the Sales team with sales documentation, data entry, document tracking, and administrative coordination.
• Maintain accurate records, trackers, and filing systems for billing and sales-related documentation.
• Follow up on pending documents and administrative requirements with relevant departments.
• Coordinate business travel arrangements, including flight bookings, hotel accommodations, and other travel-related requirements.
• Liaise with travel agencies and vendors regarding bookings, rescheduling, cancellations, and travel changes.

Skills

Administrative support

Document coordination

Data entry

Travel coordination

Job description

Provide administrative and operational support to the Billing and Sales Support teams to ensure smooth day-to-day business activities.

Assist with the preparation, collection, verification, and tracking of billing and supporting documents.

Coordinate with internal stakeholders to ensure required billing documentation is complete and submitted in a timely manner.

Support the Sales team with sales documentation, data entry, document tracking, and administrative coordination.

Maintain accurate records, trackers, and filing systems for billing and sales-related documentation.

Follow up on pending documents and administrative requirements with relevant departments.

Coordinate business travel arrangements, including flight bookings, hotel accommodations, and other travel-related requirements.

Liaise with travel agencies and vendors regarding bookings, rescheduling, cancellations, and travel changes.

Ensure travel arrangements are properly documented and aligned with internal approval requirements.

Maintain travel records and supporting documents for administrative and reporting purposes.

Provide administrative assistance to employees regarding travel-related inquiries and arrangements.

Coordinate with internal departments and external vendors to ensure efficient and timely completion of administrative activities.

Tech Data Corporation is one of the world's largest wholesale distributors of technology products, services and solutions. Its advanced logistics capabilities and value added services enable 115,000 resellers to efficiently and cost effectively support the diverse technology needs of end users in more than 100 countries. Tech Data generated $26.2 billion in net sales for the fiscal year ended January 31, 2017. It is ranked No. 107 on the Fortune 500® and one of Fortune's "World's Most Admired Companies." To learn more, visit www.techdata.com, or follow us on Facebook and Twitter.

About Tech Data

Tech Data Corporation is one of the world's largest wholesale distributors of technology products, services and solutions. Its advanced logistics capabilities and value added services enable 115,000 resellers to efficiently and cost effectively support the diverse technology needs of end users in more than 100 countries. Tech Data generated $26.2 billion in net sales for the fiscal year ended January 31, 2017. It is ranked No. 107 on the Fortune 500® and one of Fortune's "World's Most Admired Companies." To learn more, visit www.techdata.com, or follow us on Facebook and Twitter.

What can I earn as an Administration Officer