Office Administrator (Maternity Cover)

PT Glory Global Solutions Indonesia; Jakarta Utara; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

Glory Global Solutions Indonesia seeks an Office Admin to support daily operations, finance administration, inventory control, and logistics. You will manage invoicing, POs, and supplier relationships while coordinating imports and deliveries to ensure timely execution.

The role requires a diploma or degree in a related field and 2–3 years of relevant experience; strong Excel skills and meticulous attention to detail are essential for accuracy and efficiency.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Supply Chain, Logistics, Finance, or a related field.
• Minimum 2-3 years of experience in administration, logistics, inventory control, or finance support.
• Familiarity with procurement processes, invoicing, and inventory management.
• Experience handling import/export documentation and shipment coordination is an advantage.
• Proficient in Microsoft Office applications, particularly Excel.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage office administrative activities and facilities.
• Purchase and replenish office supplies, pantry items, and mineral water.
• Maintain and manage office keys, access cards, and safe box keys.
• Coordinate hotel bookings and visitor arrangements.
• Oversee stationery, beverages, and corporate giveaway inventory.
• Ensure office cleanliness and tidiness standards are maintained.
• Coordinate requests for new GLR tokens and other office administrative requirements.
• Prepare and issue invoices to distributors and process POs for operational needs.
• Support supplier onboarding and verification processes with banking institutions.
• Maintain and update inventory records, sales lists, and stock reports.
• Coordinate import-related activities and documentation.
• Arrange delivery of machines and equipment from warehouses to customers.
• Liaise with logistics partners for quotations and delivery arrangements.
• Prepare commercial invoices and supporting documents for warranty and customs purposes.

Skills

Office Administration

Organization & Coordination

Communication

Procurement & Invoicing

Excel

Education

Diploma/BA in Business Admin, Supply Chain, Logistics, Finance, or related

Tools

Microsoft Excel

Job description

The Office Admin is responsible for supporting the daily operations of the office, finance administration, inventory management, and logistics activities. This role ensures smooth office operations, accurate documentation, timely procurement and billing processes, effective stock control, and coordination of imports and deliveries.

Key responsibilities

Administration

Manage office administrative activities and facilities.

Purchase and replenish office supplies, pantry items, and mineral water.

Maintain and manage office keys, access cards, and safe box keys.

Coordinate hotel bookings and visitor arrangements.

Oversee stationery, beverages, and corporate giveaway inventory.

Ensure office cleanliness and tidiness standards are maintained.

Coordinate requests for new GLR tokens and other office administrative requirements.

Finance & Procurement Support

Prepare and issue invoices to distributors.

Prepare and process Purchase Orders (POs) for machines, software, and other operational requirements.

Coordinate procurement activities through designated purchasing platforms.

Download and maintain billing records from vendors and service providers.

Receive, verify, and process supplier invoices.

Prepare quotations for repair and maintenance services.

Support supplier onboarding and verification processes with banking institutions.

Assist in payment preparation and billing documentation.

Inventory Management

Maintain and update inventory records, sales lists, and stock reports.

Monitor inventory movement and support month-end closing activities.

Maintain and update spare parts inventory records.

Ensure inventory accuracy and availability of operational stock.

Logistics & Import Coordination

Coordinate import-related activities and documentation.

Arrange delivery of machines and equipment from warehouses to customers.

Liaise with logistics partners and vendors for quotations and delivery arrangements.

Coordinate courier services for spare parts shipments and collections.

Prepare commercial invoices and supporting documents for warranty and customs purposes.

Monitor shipment status and ensure timely delivery of goods.

Requirements

Diploma or Bachelor's Degree in Business Administration, Supply Chain, Logistics, Finance, or a related field

Minimum 2-3 years of experience in administration, logistics, inventory control, or finance support

Familiarity with procurement processes, invoicing, and inventory management

Experience handling import/export documentation and shipment coordination is an advantage

Proficient in Microsoft Office applications, particularly Excel

Strong organizational skills and attention to detail

Good communication and coordination skills with internal stakeholders, suppliers, and logistics partners

Ability to manage multiple tasks and priorities in a fast-paced environment

• Administrative Management
• Inventory Control
• Logistics & Import Operations
• Attention to Detail
• Problem Solving
• Time Management
• Stakeholder Communication

Glory Global Solutions are world experts in cash management.Working from more than 20 countries, over 2,300 professionals and specialists deploy knowledge, skills, resources and technology, to ensure that cash moves seamlessly throughout operations, significantly reducing cost whilst transforming staff productivity. Further business development and support through our network of 130 business partners delivers local expertise and understanding worldwide.

Glory Global Solutions are world experts in cash management.Working from more than 20 countries, over 2,300 professionals and specialists deploy knowledge, skills, resources and technology, to ensure that cash moves seamlessly throughout operations, significantly reducing cost whilst transforming staff productivity. Further business development and support through our network of 130 business partners delivers local expertise and understanding worldwide.