Admin Staff for Training Departement

DKT Indonesia; Jakarta Pusat; On-site; IDR 120,000,000 - 180,000,000; Full time

Benefits offered by this job

Medical

Miscellaneous allowance

Parking

BPJS Kesehatan

BPJS TK

Private Life Insurance

Job summary

DKT INDONESIA is seeking an administrative professional to manage SAP-based processes supporting training activities. You will draft PR-related documents, coordinate with Procurement and Finance, and prepare quotations with attachments for successful bids.

The role requires 3+ years of experience, a degree in administration, and strong Excel/SAP skills. You will handle data across multiple sources, maintain document control, and liaise with third parties as needed.

Qualifications

• Diploma or bachelor’s degree, majoring in administration.
• Minimum 3 years’ experience.
• Proficient in Microsoft Office and SAP.
• Data analysis in Google Sheets using VLOOKUP, Pivot Tables, and formulas.
• Effective communication skills, both verbal and written.
• Experience managing big data across multiple data types.

Responsibilities

• Manage SAP-based document preparation for training activities.
• Draft PR services, non-commodity PR items, and PR payments.
• Coordinate with Procurement and Finance to expedite PR releases.
• Prepare training requirement documents and related quotations.
• Collect, verify, and process attachments for Bid/Tender.
• Ensure PO finalization with operations and invoicing by Finance.
• Verify data from training department and third-party agreements.
• Manage both hardcopy and softcopy documents with attention to detail.

Skills

Effective communication

Attention to detail

Organizational skills

Multitasking

Education

Diploma or Bachelor's degree in administration

Tools

Microsoft Excel

SAP

Google Sheets

Job description

Managing System Applications and Products in Data Processing (SAP) to aid in the preparation of documents for training activities and trainer activities. This entails drafting documents and generating:

Purchase Request (PR) Services

Purchase Request (PR) Items for Non-Commodity

Purchase Request (PR) Payments

Assisting with the Purchase Request (PR) process and expediting the final release of Purchase Requests for training activities and trainer initiatives by coordinating with the Procurement and Finance Departments.

Creating a sequence of administrative preparations for training activities and trainer activities, including the completion of forms such as

Free Product Form (Product Example)

Request Goods Issue (RGI)

Request for Quotation (RFQ)

Licensing for incoming and outgoing

Correspondence with third parties especially doctors/hospitals/trainers.

Collaborate with vendors to facilitate training activities. This involves the preparation of training requirement documents, including the following tasks:

Requesting a quotation via email to the operations department.

Compiling and printing hard copies of all administrative attachments required for the quotation formation, such as the Summary Bid, Excel budget calculation, and other necessary documentation.

Confirming the completion of the quotation (signed team training) and preparing any necessary follow-up tasks.

Ensuring that the purchase order (PO) has been finalized by the operations department.

Collecting and ensure report from the Vendor to DKT successfully completed and can be invoiced by the finance department via email.

Verifying all attachments related to the BAST (Bid Authorization Summary and Tender) documentation.

Collecting and verifying data of training department including:

Training activities

Agreement document with third parties

Others necessary documentation

Qualifications

Diploma or bachelor’s degree, majoring in administration.

Minimum 3 years’ experience.

Proficient in Microsoft office especially Excel and System Applications and Products in Data Processing (SAP).

Perform data analysis in Google Sheets using functions such as VLOOKUP, Pivot Tables, and other spreadsheet formulas to generate insights and support reportingactivities.

Effective communication skills, both verbal and written.

Experience managing big data across multiple type of data.

Ability to manage document hardcopy and softcopy.

Attention to detail and good organization skill are essential

Ability to manage multiple engagements, prioritize and meet strict deadlines.

Good attitude, self-motivated, smart worker and detail-oriented.

About Us

DKT INDONESIA is a dynamic and innovative social marketing organization that promotes the provision of contraception, reproductive health, and HIV/AIDS prevention products and services.

DKT INDONESIA is the largest private provider of contraceptives in Indonesia with market-leading brands such as Sutra Condoms, Fiesta Condoms, Andalan Kontrasepsi, Andalan Feminine Care, Andalan Alat Uji Kehamilan Pribadi, Andalan Nutrisi, Postpil, Elzsa, Harmonis, MVA Plus Sets, Misotab.

Please visit our website at www.dktindonesia.org

About Us

DKT INDONESIA is a dynamic and innovative social marketing organization that promotes the provision of contraception, reproductive health, and HIV/AIDS prevention products and services.

DKT INDONESIA is the largest private provider of contraceptives in Indonesia with market-leading brands such as Sutra Condoms, Fiesta Condoms, Andalan Kontrasepsi, Andalan Feminine Care, Andalan Alat Uji Kehamilan Pribadi, Andalan Nutrisi, Postpil, Elzsa, Harmonis, MVA Plus Sets, Misotab.

Please visit our website at www.dktindonesia.org

• Perks and benefits Medical Miscellaneous allowance Parking BPJS Kesehatan, BPJS TK, Private Life Insurance, O