Admin & HR Specialist - Indonesia

LOF International Dairy Product JSC; Jakarta Pusat; On-site; IDR 200,880,000 - 334,800,000; Full time

Job summary

LOF International Dairy Product JSC is seeking a capable HR professional to oversee Compensation & Benefits, HR operations, and office administration in Jakarta. You will manage end-to-end payroll, BPJS, PPh21, and employment records, while ensuring compliance with Indonesian labor laws in a dynamic startup setting.

The role includes onboarding/offboarding support, HR reporting, and coordination with external payroll/tax authorities.

Qualifications

• University graduates in Human Resources, Law, Business Administration, Economics or related fields.
• Minimum 2 years of experience in a similar position.
• Strong experience in Payroll & Compensation & Benefits, BPJS administration, PPh21, and Indonesian labor law compliance.
• Experience in startups, FMCG, retail, or distribution companies is preferred.
• Fluency in English and Bahasa Indonesia.

Responsibilities

• Lead C&B and HR operations, ensuring monthly payroll accuracy and timeliness.
• Administer employee benefits, BPJS registrations, and related reporting.
• Ensure regulatory compliance with Indonesian labor law and tax rules.
• Maintain accurate employee records, attendance, and HR documents.
• Coordinate with external payroll, tax, BPJS, and government authorities when needed.
• Support onboarding, offboarding, and HR reporting activities.
• Foster a positive startup culture with clear communication and confidentiality.
• Support office administration and project coordination as needed.

Skills

Payroll

C&B administration

BPJS administration

PPh21 / Tax

Labor law compliance

Communication

Coordination

Problem-solving

Independent work

English proficiency

Education

Bachelor's degree in HR, Law, or related field

Job description

This role will be responsible for Compensation & Benefits (C&B), HR operations, office administration, and project coordination, with a strong understanding of Indonesian labor law and HR compliance. The ideal candidate is highly organized, detail-oriented, and experienced in managing payroll, BPJS, PPh21, and employment regulations within a dynamic startup environment.

Key Responsibilities

1. C&B, Operations (70%)

• Manage end-to-end monthly payroll processes accurately and on time.
• Handle compensation calculations including overtime, incentives, commissions, allowances, deductions, BPJS contributions, and PPh21.
• Administer employee benefits and ensure proper BPJS registration, updates, reporting, and payments.
• Ensure compliance with Indonesian labor law, tax regulations, and internal company policies.
• Maintain employee records, attendance, leave management, and employment documentation.
• Prepare employment contracts, contract renewals, and other HR-related documents.
• Coordinate with external payroll, tax, BPJS, and government authorities when necessary.
• Support HR reporting, audits, and internal documentation management.
• Monitor and improve HR operational processes and administrative efficiency.
• Support manages disciplinary processes, warning letters, grievances, and employee relations matters in accordance with labor regulations.
• Support onboarding and offboarding processes to ensure a positive employee experience.
• Foster a positive and collaborative working environment aligned with startup culture.

2. Administration (20%)

• Manage daily office administration and operational support and administrative compliance.
• Perform other tasks as required or requested.

3. Perform other duties and projects (10%)

• Perform other duties and projects assigned.
• Have the opportunity to develop recruitment capabilities by supporting hiring activities for selected designated positions from the Head Office
• Coordinate with hiring managers and external recruitment partners when needed.

Job Requirements

Qualifications/ Degrees/ Certificates

• University graduates in Human Resources, Law, Business Administration, Economics or related fields.

Work Experience (years, field)

• Minimum 2 years of experience in a similar position.

Professional Knowledge and Skills

• Strong experience in: Payroll & Compensation & Benefits, BPJS administration, PPh21 / Personal Income Tax, Indonesian labor law compliance.
• Experience in startups, FMCG, retail, or distribution companies is preferred.
• Strong communication, coordination, and problem-solving skills.
• Able to work independently in a fast-paced and dynamic environment.

Soft skills/Personal characteristics

• Communication and guidance skills
• High integrity and confidentiality
• Proactive and adaptable
• Foreign Languages: Fluent in English and Bahasa, Indonesia.
• Office Computer Skills: Proficient in office computer skills.