Admin HR Analyst

Talent Search Recruitment - Indonesia; Daerah Khusus Ibukota Jakarta; On-site; IDR 200.000.000 - 300.000.000; Full time

Job summary

A recruitment agency in Jakarta is seeking a versatile Admin and HR Staff member with 1-3 years of experience in startup environments. Responsibilities include managing office supplies, processing payroll, and supporting HR initiatives. Ideal candidates should have a Bachelor's degree in Business Administration or HR, strong multitasking and organizational skills, and proficiency in MS Office Suite. This role offers an opportunity to work in a dynamic setting with diverse responsibilities.

Qualifications

• 1-3 years of experience in an administrative and HR role in a startup environment.
• Excellent multitasking and organizational skills.
• Proficiency in MS Office Suite and familiarity with HR software.
• Basic knowledge of IT systems and troubleshooting.

Responsibilities

• Manage office supplies and inventory.
• Process payroll accurately and on time.
• Ensure all facilities are safe and meet employee needs.
• Assist in recruitment processes and onboarding.
• Activate and deactivate employee email IDs.

Skills

Multitasking

Organizational skills

Communication skills

Interpersonal skills

Proficiency in MS Office Suite

Vendor management

Facility management

Education

Bachelor's degree in Business Administration or Human Resources

Tools

HR software

Job description

Position Summary

Our Client is looking for a versatile and dynamic Admin and HR Staff member with 1-3 years of experience, particularly in startup environments. The ideal candidate will have a proven track record of multitasking in general administration and HR tasks. Key responsibilities include vendor management, processing payroll, facility management, and handling small IT tasks such as activating email IDs and distributing laptops.

What Will You Do?

General Administration

• Manage office supplies and inventory, ensuring the office is well-stocked and organized.
• Handle incoming and outgoing mail and packages.
• Organize and schedule meetings, appointments, and travel arrangements for staff.
• Maintain strong relationships with vendors to ensure timely and cost-effective services.
• Track and manage vendor contracts, renewals, and payments.

Payroll Processing

• Collect and verify timekeeping information for all employees.
• Process payroll accurately and on time in consultation with external vendor.
• Handle employee queries related to payroll and benefits.
• Ensure compliance with payroll regulations and company policies.

Facility Management

• Ensure all facilities are safe and meet the needs of employees.
• Coordinate with building management for any facility-related issues.
• Manage office space planning and seating arrangements.

HR Administration

• Assist in recruitment processes, including job postings, resume screening, and scheduling interviews.
• Onboard new employees, ensuring all necessary paperwork is completed.
• Maintain and update employee records and HR databases.
• Support HR initiatives, such as employee engagement activities and performance reviews.

IT Management

• Activate and deactivate employee email IDs and access credentials.
• Distribute and manage company laptops and other IT equipment.
• Liaise with IT support for troubleshooting and resolving minor technical issues.
• Maintain an inventory of IT assets and ensure proper functioning.

Other Duties

• Assist in organizing company events, meetings, and team-building activities.
• Provide general support to visitors and employees.
• Perform other administrative tasks as assigned by the Operations Manager.

Requirements

• Bachelors degree in Business Administration, Human Resources, or related field.
• 1-3 years of experience in an administrative and HR role in a startup environment.
• Intense multitasking and organizational skills.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with HR software. Knowledge of payroll processing and HR practices.
• Basic knowledge of IT systems and troubleshooting.
• Experience with vendor management and facility management.
• High level of integrity and confidentiality.
• Ability to work independently and collaboratively in a high-pressure and fast-paced environment.