Admin Export Documentation

PT Super Wahana Tehno; Kota Medan ᯔᯩᯑᯉ᯲; Sur place; IDR 66 960 000 - 122 760 000; Plein temps

Résumé du poste

PT Super Wahana Tehno seeks an Export Documentation Specialist to prepare and verify export documents, ensure regulatory compliance, and coordinate with freight forwarders and customers in Medan. The role supports cross‑functional teams to guarantee smooth export execution.

The ideal candidate will handle document accuracy, monitor shipment timelines, and manage certificate issuance, maintaining detailed records and timely resolutions of discrepancies.

Qualifications

• Prepare and verify export shipping documents such as Commercial Invoice, Packing List, BL, COO, Health and Phyto certificates.
• Maintain customs compliance with importing country rules and company policies.
• Coordinate with freight forwarders, customs brokers, government authorities, and customers on export requirements.
• Monitor schedules, vessel bookings, and document submission deadlines.
• Process and submit export declarations (PEB) and related customs paperwork.
• Keep accurate records of export transactions and ensure timely resolution of discrepancies.

Responsabilités

• Coordinate with internal departments (Sales, Logistics, Production, Warehouse, Finance) to ensure smooth export execution.
• Ensure document accuracy and on-time submission performance.
• Support customers with export compliance and documentation requests.

Connaissances

Microsoft Excel

Data Management

Export Documentation Management

Customs & International Trade

Shipping & Logistics Coordination

Certificate Management

Communication & Stakeholder Management

SAP / ERP System Knowledge

Attention to Detail

Formation

D3/S1 in any field

Outils

SAP / ERP System

Description du poste

Key Responsibilities

• Prepare and verify export shipping documents, including:
  • Commercial Invoice
  • Packing List
  • Bill of Lading (BL)
  • Certificate of Origin (COO)
  • Phytosanitary Certificate
  • Health Certificate
  • Export Permit and other supporting documents
• Coordinate with freight forwarders, shipping lines, customs brokers, government authorities, and customers regarding export requirements.
• Ensure all export documents comply with customs regulations, importing country requirements, and company policies.
• Monitor shipment schedules, vessel bookings, and document submission deadlines.
• Process and submit export declarations (PEB) and related customs documentation.
• Maintain accurate records of export transactions and documentation.
• Resolve documentation discrepancies and shipment-related issues in a timely manner.
• Support customer requirements related to export compliance and documentation.
• Coordinate with internal departments such as Sales, Logistics, Production, Warehouse, and Finance to ensure smooth export execution.
• Monitor document accuracy, completeness, and on-time submission performance.

Requirement

• D3/S1 in any field of study (all majors)
• Proficient in Microsoft Excel, Data Management and Export Documentation Management
• Customs & International Trade Compliance Knowledge
• Shipping and Logistics Coordination Skill
• Certificate Management (COO, Health Cert, Phyto, etc.)
• Communication and Stakeholder Management
• Familiar with SAP / ERP System Knowledge
• High attention to detail and accuracy
• Must be willing to work in Kawasan Industri Medan 1, Deli Serdang, Sumatera Utara

Our company has never levied any fees for the recruitment process nor has it required to order tickets and accommodation through a certain travel agent or certain person.