Admin Executive

ScaleOcean; Jakarta Pusat; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

ScaleOcean in Jakarta is seeking an administrative professional with a Diploma in Business Administration or related field to support compliance and corporate services. You will handle filing, KYC prep, and document management in a fast-paced setting.

The role requires proficiency in MS Word and Excel, attention to detail, multitasking, and ability to work independently, coordinating with teams to meet deadlines.

Qualifications

• Minimum Diploma in Business Administration, Management, or related field.
• Proficient in Microsoft Word and Excel.
• Strong attention to detail and ability to multitask.
• Responsible, proactive, reliable, and able to work independently.
• Comfortable working in a fast-paced and deadline-driven environment.
• Prior experience in compliance, legal admin, or corporate services is a plus.

Responsibilities

• Conduct due diligence and background screening for clients, vendors, and partners.
• Assist in preparation of KYC documents and onboarding clients’ documents.
• Track deadlines for filings, renewals, or internal checklists.
• Prepare and submit reports on completed tasks in a timely and accurate manner.
• Assist the manager with daily administrative and operational tasks.
• Maintain proper filing systems (physical and digital), organize internal documentation and records, ensure document accuracy, and handle confidential information securely.
• Coordinate with internal and external teams as needed.
• Support ad-hoc administrative duties and projects.

Skills

Microsoft Word

Microsoft Excel

Education

Diploma in Business Administration, Management, or related field

Job description

• Minimum Diplomain Business Administration, Management, or related field
• Proficient in MicrosoftWord and Excel
• Strong attention todetail and ability to multitask
• Responsible, proactive,reliable, and able to work independently
• Comfortable working in afast-paced and deadline-driven environment
• Prior experience incompliance, legal admin, or corporate services is a plus

Daily Responsibilities

• Conduct due diligenceand background screening for clients, vendors, and partners
• Assist in preparation ofKYC documents and onboarding clients’ documents.
• Track deadlines forfilings, renewals, or internal checklists.
• Prepare and submitreports on completed tasks in a timely and accurate manner
• Assist the manager withdaily administrative and operational tasks
• Maintain proper filingsystems (physical and digital), organize internal documentation andrecords, ensure document accuracy, and handle confidential informationsecurely
• Coordinate with internaland external teams as needed
• Support ad-hocadministrative duties and projects