Admin BBN

PT. Siloam Motor; Kota Bandung; On-site; IDR 44,640,000 - 66,960,000; Full time

Job summary

PT. Siloam Motor is seeking an organized administrator to manage vehicle documentation for our Bandung dealership. You will verify documents, handle BBN processes, and ensure accurate records from invoicing to delivery.

The role requires attention to detail, familiarity with STNK and BPKB procedures, and the ability to coordinate with sales and finance teams to ensure timely document completion.

Qualifications

• Proficient in Microsoft Office, especially Excel for data entry, cost formulas, and invoice recaps.
• Minimum 1 year experience in automotive dealership administration or vehicle document management.
• Understand vehicle legality procedures such as STNK, BPKB, vehicle invoices, and tax notices.
• Understand BBN regulations and local vehicle mutation rules.
• Detail-oriented and able to work with strict deadlines.

Responsibilities

• Prepare and verify completeness of new vehicle documents (invoices, ID cards, STNK, BPKB, receipts).
• Ensure all physical vehicle data and supporting documents are correct before processing.
• Handle BBN I administrative processes with Samsat or relevant agencies.
• Manage issuance of STNK and BPKB until completion.
• Record vehicle BBN administrative data into company systems or databases.
• Create periodic reports on vehicle document processing status.
• Manage archives of important company and customer documents neatly.
• Coordinate with sales, finance, or related service agencies regarding document processing progress.
• Hand over STNK and BPKB to customers or distribute documents properly.

Education

D3 or S1 in Management or Business Administration

Tools

Microsoft Excel

Microsoft Office

Job description

This role involves managing vehicle documentation and administrative processes for an automotive dealership, including preparation and verification of vehicle documents, handling vehicle transfer tax (BBN) administration, recording and reporting, and coordinating with sales, finance, and related agencies.

Key responsibilities

Prepare and verify completeness of new vehicle documents such as invoices, ID cards, vehicle registration certificates (STNK), vehicle ownership certificates (BPKB), and receipts

Ensure all physical vehicle data and supporting documents are correct before processing

Handle BBN I (new vehicle) administrative processes with Samsat or relevant agencies

Manage issuance of vehicle registration certificates (STNK) and vehicle ownership books (BPKB) until completion

Record vehicle BBN administrative data into company systems or databases

Create periodic reports on vehicle document processing status

Manage archives of important company and customer documents neatly

Coordinate with sales, finance, or related service agencies regarding document processing progress

Hand over STNK and BPKB to customers or ensure documents are distributed properly

About you

D3 or S1 education in any field (preferably Management or Business Administration)

Proficient in Microsoft Office, especially Excel for data entry, cost formulas, and invoice recaps

Minimum 1 year experience in automotive dealership administration or vehicle document management (preferred)

Understand vehicle legality procedures such as STNK, BPKB, vehicle invoices, and tax notices

Understand progressive tax systems, vehicle transfer tax (BBN) regulations, and local vehicle mutation rules

Good communication skills to coordinate with third parties, Samsat, police, or service agencies

Detail-oriented and able to work with strict deadlines