Virtual Administration Assistant

ProLINK International Translation Service Limited; Hong Kong; Remote; HKD 83,000 - 124,000; Part time

Job summary

ProLINK International Translation Service Limited is seeking a Virtual Administration Assistant on a casual basis. The role is based in Hong Kong Island and conducted remotely, supporting operations across departments and ensuring smooth administrative workflows.

Key duties include managing emails, scheduling meetings, keeping records, coordinating project timelines, onboarding clients, processing invoices, and handling routine inquiries with accuracy and independence.

Qualifications

• Proven experience as an administrative assistant or in a similar administrative support role.
• Strong organisational skills with the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and accuracy in all administrative tasks.
• Ability to work independently and as part of a remote team.
• Time management skills and ability to meet deadlines consistently.
• Flexibility and willingness to adapt to changing priorities.

Responsibilities

• Managing email correspondence and scheduling meetings for team members and clients.
• Maintaining and updating administrative records, databases and filing systems.
• Coordinating project timelines and deadlines with translation teams and clients.
• Assisting with client onboarding and invoice processing.
• Responding to routine enquiries and directing them appropriately.
• Performing data entry and maintaining accurate records.
• Supporting ad hoc administrative projects and initiatives.

Skills

Strong organisational skills

Time management

Attention to detail

Independent work ability

Remote collaboration

Flexibility

Tools

Microsoft Office Suite

Job description

About us

ProLINK International Translation Service Limited is a dynamic and innovative translation services company dedicated to breaking language barriers and facilitating global communication. With a commitment to excellence and precision, we provide comprehensive translation solutions to businesses, organisations and individuals worldwide. Our team of skilled professionals is passionate about delivering high-quality services that enable our clients to connect across cultures and languages.

About the role

We are seeking a Virtual Administration Assistant to join ProLINK International Translation Service Limited on a casual basis. This role is based in Hong Kong Island and will be conducted remotely, offering flexibility and the opportunity to work from anywhere. As a Virtual Administration Assistant, you will play a vital role in supporting our operations by handling administrative tasks that enable our team to focus on delivering exceptional translation services. This position is essential in maintaining the smooth functioning of our organisation and supporting various departments across the company.

What you'll be doing

• Managing email correspondence and scheduling meetings for team members and clients
• Maintaining and updating administrative records, databases and filing systems
• Coordinating project timelines and deadlines with translation teams and clients
• Assisting with client onboarding and invoice processing
• Responding to routine enquiries and directing them appropriately
• Performing data entry and maintaining accurate records
• Supporting ad hoc administrative projects and initiatives

What we're looking for

• Proven experience working as an administrative assistant or in a similar administrative support role
• Strong organisational skills with the ability to manage multiple tasks simultaneously
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Attention to detail and accuracy in all administrative tasks
• Ability to work independently and as part of a remote team
• Time management skills and ability to meet deadlines consistently
• Experience in the translation or language services industry is advantageous
• Flexibility and willingness to adapt to changing priorities