Remote Administrative Assistant (Casual)

ProLINK International Translation Service Limited; Hong Kong; Remote; HKD 83,000 - 124,000; Part time

Job summary

ProLINK International Translation Service Limited is seeking a Virtual Administration Assistant on a casual basis. The role is based in Hong Kong Island and conducted remotely, supporting operations across departments and ensuring smooth administrative workflows.

Key duties include managing emails, scheduling meetings, keeping records, coordinating project timelines, onboarding clients, processing invoices, and handling routine inquiries with accuracy and independence.

Qualifications

• Proven experience as an administrative assistant or in a similar administrative support role.
• Strong organisational skills with the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and accuracy in all administrative tasks.
• Ability to work independently and as part of a remote team.
• Time management skills and ability to meet deadlines consistently.
• Flexibility and willingness to adapt to changing priorities.

Responsibilities

• Managing email correspondence and scheduling meetings for team members and clients.
• Maintaining and updating administrative records, databases and filing systems.
• Coordinating project timelines and deadlines with translation teams and clients.
• Assisting with client onboarding and invoice processing.
• Responding to routine enquiries and directing them appropriately.
• Performing data entry and maintaining accurate records.
• Supporting ad hoc administrative projects and initiatives.

Skills

Strong organisational skills

Time management

Attention to detail

Independent work ability

Remote collaboration

Flexibility

Tools

Microsoft Office Suite

Job description

ProLINK International Translation Service Limited is seeking a Virtual Administration Assistant on a casual basis. The role is based in Hong Kong Island and conducted remotely, supporting operations across departments and ensuring smooth administrative workflows.

Key duties include managing emails, scheduling meetings, keeping records, coordinating project timelines, onboarding clients, processing invoices, and handling routine inquiries with accuracy and independence.