Senior Administrative & Events Coordinator

Vocational Training Council; Hong Kong; On-site; HKD 140,000 - 210,000; Full time

Job summary

Hong Kong Institute of Vocational Education (Kwai Chung) is seeking staff to support the Campus Secretariat with administration, HR, and course-related tasks. The role includes handling enquiries, assisting inventory and procurement, and providing secretarial support for meetings and events.

The successful candidate will have a HKDSE/HKCEE or equivalent qualification, strong bilingual communication skills, and the ability to work both independently and as part of a team.

Qualifications

• Proficiency in basic office software including Word, Excel and PowerPoint.
• Good Chinese and English skills; Putonghua preferred.
• Ability to work independently and in a team.
• Strong organisational and customer-service abilities.

Responsibilities

• Provide general administration and HR support, and assist course administration and student admissions.
• Handle enquiries and counter services; support stock-taking and inventory records.
• Assist campus events, activities and meetings' secretarial duties.
• Support evening programmes and campus operations as required.
• Maintain documentation and assist with procurement and stores administration.

Skills

General administration

HR matters

Course administration

Student affairs

Student admissions

Procurement

Inventory management

Event support

Meeting secretarial support

Customer service orientation

Independent worker

Team player

MS Word

Excel

PowerPoint

Chinese word processing

Simple webpage design

Communication skills

Interpersonal skills

Organisational skills

Putonghua knowledge

Education

HKDSE: Level 2+ in 5 subjects incl English, Chinese, Math

HKCEE: Level 2/Grade E+ in 5 subjects incl English, Chinese, Math

Diploma of Applied Education + Maths Plus

Diploma Yi Jin + Maths Plus

Certificate / Diploma / Foundation Diploma / Foundation Certificate

Associate Degree / Higher Diploma or above

Tools

MS Word

Excel

PowerPoint

Chinese word processing

Simple webpage design

Job description

Hong Kong Institute of Vocational Education (Kwai Chung) is seeking staff to support the Campus Secretariat with administration, HR, and course-related tasks. The role includes handling enquiries, assisting inventory and procurement, and providing secretarial support for meetings and events.

The successful candidate will have a HKDSE/HKCEE or equivalent qualification, strong bilingual communication skills, and the ability to work both independently and as part of a team.