Executive Assistant (Kwai Tsing)

公務員事務局; Hong Kong; On-site; HKD 335,000 - 469,000; Full time

Benefits offered by this job

Gratuity scheme: 15% of total basic-sā

Contract up to 1 year

Job summary

Civil Service Bureau invites applications for an Executive Assistant (Kwai Tsing). The role supports Kwai Tsing District Council (K&TDC) administration, coordinates programmes and manages venues and facilities for district projects.

Duties include assisting in monitoring district projects, providing secretarial services to K&TDC and committees, liaising with government departments and stakeholders, and performing other duties as required, including election-related tasks.

Qualifications

• Bachelor degree from a HK university or equivalent.
• Language proficiency level 3 or above in Chinese and English in HKDSE/HKCEE or equivalent.
• Good knowledge of common computer software applications including MS Excel, PowerPoint, Chinese and English word processing.
• Mature personality with good interpersonal and communication skills.
• Strong sense of responsibility, self-motivation and ability to work independently.

Responsibilities

• Assist in organization, monitoring and evaluation of district projects (e.g., community health, youth projects, works projects).
• Provide secretarial services and administrative support to K&TDC and its committees, including handling complaints and enquiries.
• Liaise with K&TDC, government departments, business sector and NGOs regarding project implementation.
• Perform other duties as required (e.g., election-related duties).
• Scope of work includes duties for other EA (K&T) such as organizing youth programmes, managing LLVP-related matters, supervising contractors, and coordinating community projects.

Skills

MS Excel

PowerPoint

Chinese language

English language

interpersonal skills

Education

Bachelor degree

Job description

Entry Requirements

• A bachelor degree from a Hong Kong university, or equivalent;
• have met the language proficiency requirements of Level 3 or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination(HKDSE) or Hong Kong Certificate of Education Examination(HKCEE), or equivalent [see Note];
• Good knowledge of common computer software applications, including MS Excel, PowerPoint, Chinese and English word-processing skills;
• Mature personality, good interpersonal and communication skills; and
• Strong sense of responsibility, self-motivation and able to work independently.

* Applicants may need to take written test during interview.

Note

Note: (1)‘Grade C’ and ‘Grade E’ in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 are accepted administratively as comparable to ‘Level 3’ and ‘Level 2’ respectively in Chinese Language and English Language in the 2007 HKCEE and henceforth.

Duties

Executive Assistant (Kwai Tsing) [EA(K&T)] are responsible to handle duties related to Kwai Tsing District Council (K&TDC), organisation of programmes, administration of venue and facilities in the district, implementation of district projects, e.g. community health project, etc.

Duties related to work of K&TDC:

• To assist in the organization, monitoring and evaluation of various district projects, e.g. community health projects, community involvement activities, youth projects and works projects etc;
• To provide secretarial services and administrative support for the K&TDC and Committees/Working Groups under K&TDC, including handling complaints and enquiries;
• To assist in liaising with K&TDC, government departments, business sector, nonprofit making organizations, etc. regarding the implementation of various district project(s);
• To perform other duties as and when required (e.g. election-related duties).

Scope of work for other EA (K&T):

• To assist in organising and monitoring youth programmes, including performing duty visits outside Hong Kong if required;
• To handle administration and management matters pertaining to Lantau Link Viewing Platform (LLVP) (e.g. maintenance of premises, exhibits, equipment, and preparation of tenders and quotations etc.);
• To supervise beautification / works projects, services by contractors (e.g. cleaning workers and security guards) and liaise with the kiosk operators at LLVP;
• To assist in organising and monitoring of community projects under K&TDO and to take up other duties as and when required.

Terms of Appointment

• The successful candidate will be appointed on non-civil service contract terms. A contract of up to one year will be offered. If vacancy arises in future, the contract terms will be subject to the positions prevailing at that time;
• The working hours are 44 hours gross per week (including an one hour lunch break);
• The appointee may be required to work outside normal working hours, including Saturdays, Sundays or Public Holidays;
• Renewal of contract will be subject to the service need and the performance of the appointees.

Fringe Benefits

Unless otherwise specified, for those who has been offered a contract with at least 12 months, he or she will receive a gratuity for the period of service upon satisfactory completion of contract. The gratuity payable for the contract will be the sum, when added to the government's contribution to MPF scheme, equals to 15% of the total basic salary drawn during contract period.

General Notes

• Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.
• As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
• Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
• The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
• Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment examination and/or interview.
• It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to any further shortlisting criteria. Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet “Employ People Based on Their Abilities – Application for Government Jobs by Persons with Disabilities” which is available for reference on the Civil Service Bureau's website at https://www.csb.gov.hk under “Administration of the Civil Service – Appointments”.
• Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by e-mail to [e-mail]

Contact Address: 10/F., Kwai Hing Government Offices Building, 166-174, Hing Fong Road,Kwai Chung, New Territories