Executive Assistant & Divisional Operations Lead

Chanel Hong Kong Limited; Hong Kong; On-site; HKD 391,000 - 614,000; Full time

Benefits offered by this job

Wellbeing programmes

Learning & Development

Parental leave

Job summary

Chanel Hong Kong Limited is seeking a Division Assistant in Hong Kong to provide high-level executive support to the General Manager while coordinating divisional administrative workflows, planning materials, and analytical reports.

You will orchestrate executive logistics, annual meeting calendars, budget tracking, retail operations administration, and onboarding for new team members. The role demands exceptional organization, proactive problem solving, and discretion across priorities.

Qualifications

• Executive Support Experience: Proven track record supporting senior executives and business leaders within multinational organizations.
• Organizational & Influencing Skills: Outstanding planning, time management, and organizational abilities, with a demonstrated capability to drive impact through influence.
• Interpersonal & Communication Mastery: Excellent verbal and written communication in English and Chinese, with empathy and active listening.
• Adaptability & Technical Savvy: Open-minded approach to discovering new methods, strong business sense, and MS Office proficiency.

Responsibilities

• Provide Executive Support for the GM: manage end-to-end calendar, resolve conflicts, handle correspondence, organize travel, and prepare meeting materials.
• Drive Divisional Governance & Meeting Planning: manage annual meeting calendar and logistics for internal/external meetings, track timelines for budgets.
• Monitor T&E Budget & Financial Tracking: collaborate with Finance to plan and track Travel & Entertainment budgets and optimize costs.
• Facilitate Retail Excellence & Frontline Operations: prepare business planning materials, manage POS supplies and licensing, oversee uniform ordering, and CSR initiatives.
• Coordinate Seamless Onboarding: support 100-day onboarding program, coordinate setup and scheduling for new staff.

Skills

Executive support

Organizational skills

Influencing skills

Communication mastery

Bilingual English/Chinese

Tools

PowerPoint

Word

Excel

MS Office

Job description

Chanel Hong Kong Limited is seeking a Division Assistant in Hong Kong to provide high-level executive support to the General Manager while coordinating divisional administrative workflows, planning materials, and analytical reports.

You will orchestrate executive logistics, annual meeting calendars, budget tracking, retail operations administration, and onboarding for new team members. The role demands exceptional organization, proactive problem solving, and discretion across priorities.