Sr. Admin. Associate, Distribution Operations

United Parcel Service Sweden Aktiebolag; Sai Kung; Vor Ort; HKD 201.000 - 301.000; Vollzeit

Zusammenfassung

UPS in Hong Kong is seeking an experienced administrative professional to support complex reporting, data entry, and documentation across warehouse and office operations. You will prepare reports, coordinate meetings, and handle confidential material with accuracy and discretion.

The role requires strong analytical and communication skills, attention to detail, and proficiency with Microsoft Office (Word, Excel, Access, Outlook).

Qualifikationen

• High School Diploma or international equivalent required.
• 2+ years' office/warehouse support experience preferred.
• Strong analytical, communication, problem-solving, research, attention to detail and time management skills.
• Proficiency in Microsoft Office (Word, Excel, Access, Outlook) and data entry accuracy.

Aufgaben

• Executes comprehensive examination of documents including invoices, bills of lading and shipping documents for accuracy.
• Researches and corrects errors from incorrect pre-advice information.
• Compiles and saves shipping documents to comply with government regulations.
• Prepares complex reports/presentations.
• Performs analysis using various software packages and databases (e.g. MS Access).
• Provides advanced office support knowledge and coordinates information for internal and external contacts.

Kenntnisse

Analytical skills

Oral and written communication

Problem solving

Attention to detail

Time management

Ausbildung

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Outlook

Jobbeschreibung

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Job Description

Job Summary

This position performs advanced administrative responsibilities including preparation and analysis of more complex reports, compilation of information from various sources, handling small scale projects, and analysis using various software packages. This position may direct the work of others and provide instruction and guidance to lesser experienced employees. This position performs general office duties including word processing, data entry, auditing documents, answering phones, distributing mail, reserving conference rooms, coordinating meetings and other duties as assigned. This position may deal with confidential material on a regular basis.

Responsibilities

• Executes a comprehensive examination of various documents including commercial invoices, international bills of lading, and shipping documents to ensure completeness and accuracy.
• Researches and corrects errors resulting from incorrect pre-advise information.
• Compiles and saves shipping documents (paper or electronic) to comply with government regulations.
• Prepares complex reports/presentations.
• Performs analysis using various software packages and databases (e. g. MS Access).
• Provides advanced office support knowledge and skills.
• Prepares and/or coordinates information for internal and external contacts.

Qualifications

• High School Diploma, GED, or International equivalent
• 2+ years' office warehouse support experience - Preferred
• Strong analytical, oral/written communication, problem solving, basic research, attention to detail and time management skills:
• Proficiency in Microsoft Office (Word, Excel, Access, and Outlook)
• Accurate and rapid data entry

Employee Type:

Permanent

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