Senior Specialist, Leasing Administration

Hong Kong Cingleot Investment Management Limited; Hong Kong; On-site; HKD 240,000 - 420,000; Full time

Job summary

Hong Kong Cingleot Investment Management Limited (unknown in listing) seeks an operations coordinator to support leasing administration and cross-functional workflows across Leasing, Legal, Finance, and IT. You will audit ledgers, consolidate dashboards, and assist with revenue reconciliation and budget control.

Responsibilities include organizing meetings, briefing packages, and minutes, plus managing B2B marketing events and asset-related campaigns.

Qualifications

• Bachelor’s degree in Real Estate, Business Administration, Economics, or related field.
• 2–4 years of operational support or leasing administration experience in CRE, REITs, or corporate setups.
• Proficient in English, Cantonese, and Mandarin (written and spoken).
• Advanced MS Excel (Pivot Tables, XLOOKUP, data validation) and MS PowerPoint for management reporting.
• Familiar with proprietary in-house CRM/management systems.

Responsibilities

• Maintain and audit operational ledgers (rent rolls, pipelines, marketing spend, KPI trackers).
• Consolidate weekly/monthly management dashboards; collaborate with Finance for revenue reconciliation and budget control.
• Coordinate SOPs and daily workflows across Leasing, Legal, Finance, Asset Management, and IT.
• Organize management meetings, prepare briefing packages, take minutes, monitor action items to completion.
• Execute asset-level B2B marketing initiatives and events; manage logistics and ROI summaries.
• Maintain CRM data and route tenant service requests to property management teams.
• Support ad-hoc projects designated by the Department Head.

Skills

Attention to detail

Multi-tasking

Ownership mindset

Communication

Analytical thinking

Education

Bachelor’s degree in Real Estate, Business Administration, Economics, or related discipline

Tools

Excel

PowerPoint

In-house CRM

Job description

Deliver high-level operational, leasing, and administrative execution across the business unit. Act as a critical operational anchor responsible for property data integrity, cross-departmental workflow coordination, B2B marketing support, and lease lifecycle administration.

KEY RESPONSIBILITIES

• Maintain and audit operational ledgers (rent rolls, project pipelines, marketing spend, and portfolio KPI trackers).
• Consolidate weekly/monthly management dashboards; collaborate with Finance for revenue reconciliation, commission tracking, and budget control.

Cross-Functional Workflow & Operations Coordination

• Assist in refining and maintaining Standard Operating Procedures (SOPs) for operational efficiency.
• Coordinate daily workflows across Leasing, Legal, Finance, Asset Management, and IT.
• Organize key management meetings, compile executive briefing packages, take actionable minutes, and monitor action items to completion.

B2B Marketing & Asset Events

• Execute asset-level B2B marketing initiatives and promotional events (e.g., Open Days, roadshows, client site visits, and industry exhibitions).
• Manage end-to-end event logistics, vendor procurement, budget tracking, and campaign ROI summaries.
• Maintain and update market intelligence/competitor databases for senior leadership review.
• Oversee lease milestone tracking.
• Maintain accurate records within the proprietary in-house CRM system and route tenant service requests seamlessly to property management teams.

Ad-Hoc Duties

• Support special operational projects and corporate assignments as designated by the Department Head.

QUALIFICATIONS & REQUIREMENTS

• Bachelor’s degree in Real Estate, Business Administration, Economics, or a related discipline.
• 2-4 years of operational support or leasing administration experience within commercial real estate firms, REITs, or corporate environments.
• Proficient in English, Cantonese, and Mandarin (written and spoken).
• Advanced MS Excel capabilities (Pivot Tables, XLOOKUP, data validation, dynamic charts); proficient in MS PowerPoint for management-level reporting.
• Comfortable with using proprietary in-house CRM / management systems with a quick learning ability.
• Meticulous attention to detail, strong multi-tasking skills, and a proactive, ownership-driven mindset.