(Senior) School Operations Officer

CTF Education Group Limited; Hong Kong; On-site; HKD 279,000 - 469,000; Full time

Job summary

CTFEG in North Point, HK seeks an Administrative Officer to ensure smooth campus operations, maintaining a safe, clean, and efficient learning environment for students, teachers and staff. You will assist with procurement, coordinate timetables for activities, manage venue bookings for major events, renew service contracts, update inventory, and prepare data reports, working closely with vendors and teams.

Requirements include a Diploma or Bachelor's degree in Business Administration, Operations

Qualifications

• High Diploma or Bachelor's degree in Business Administration, Operations Management, Education, or a related field
• 3 - 5 years of relevant experience in school operations, administration, or procurement sectors
• Candidates with less experience may be considered for the position of Operations Officer
• Relevant work experience in education environments is highly preferred.

Responsibilities

• Assist with central procurement, including ordering office supplies, school uniforms and staff uniforms, seasonal gifts, stationery, printing of various handbooks, and student/staff cards, ensuring proper procedures are followed in accordance with purchasing policies, guidelines, and campus needs.
• Support the sourcing of various items and the development of a vendor/supplier list.
• Manage and generate timetables for extracurricular activities and programs across the school campus; liaise with service vendors for class arrangements and prepare related service agreements.
• Compile statistics and data reports on a timely basis.
• Handle venue bookings for organization-wide events, including the graduation ceremony, sports day, staff annual dinner, and other ad hoc events, ensuring alignment with designated timelines.
• Assist with the renewal of school bus and other service contracts.
• Coordinate with warehouse staff to maintain updated inventory records.
• Perform other duties as assigned by the Operations Manager.

Skills

Communication skills

Team player

Interpersonal skills

Education

Diploma or Bachelor’s degree in Business Administration/Operations/Education

Job description

Be responsible for ensuring the smooth functioning of all VEO campuses and playparks by managing various administrative and logistical tasks in order to create a safe, clean, and efficient learning environment for students, teachers, and staff.

Responsibilities:

Assist with central procurement, including ordering office supplies, school uniforms and staff uniforms, seasonal gifts, stationery, printing of various handbooks, and student/staff cards, ensuring proper procedures are followed in accordance with purchasing policies, guidelines, and campus needs.

Support the sourcing of various items and the development of a vendor/supplier list.

Manage and generate timetables for extracurricular activities and programs across the school campus; liaise with service vendors for class arrangements and prepare related service agreements.

Compile statistics and data reports on a timely basis.

Handle venue bookings for organization-wide events, including the graduation ceremony, sports day, staff annual dinner, and other ad hoc events, ensuring alignment with designated timelines.

Assist with the renewal of school bus and other service contracts.

Coordinate with warehouse staff to maintain updated inventory records.

Perform other duties as assigned by the Operations Manager.

Requirements:

High Diploma or Bachelor's degree in Business Administration, Operations Management, Education, or a related field

Relevant work experience in education environments is highly preferred.

3 - 5 years of relevant experience in school operations, administration, or procurement sectors

Candidates with less experience may be considered for the position of "Operations Officer"

Excellent communication and interpersonal skills to liaise with vendors, staff, and service providers

Team player with a collaborative attitude

Driving Excellence in K-12 Education Through Synergy and Innovation

CTFEG was established in 2017 within the family office of Chow Tai Fook Enterprises (CTFE). CTFE and its leadership team have enjoyed a long, celebrated history of involvement in education for over 40 years. From becoming a school-sponsoring body to supervising

and managing K-12 schools, engaging in education philanthropy and research, and making education investments, to name a few key areas, CTFE’s many and varied education

activities have operated independently of one another but, when taken together, have played a crucial role in impacting the kindergarten to secondary (K-12) education space in HK & the Greater Bay Area.

Driving Excellence in K-12 Education Through Synergy and Innovation

CTFEG was established in 2017 within the family office of Chow Tai Fook Enterprises (CTFE). CTFE and its leadership team have enjoyed a long, celebrated history of involvement in education for over 40 years. From becoming a school-sponsoring body to supervising

and managing K-12 schools, engaging in education philanthropy and research, and making education investments, to name a few key areas, CTFE’s many and varied education

activities have operated independently of one another but, when taken together, have played a crucial role in impacting the kindergarten to secondary (K-12) education space in HK & the Greater Bay Area.

The Greater Bay Area Association of Academicians

North Point, Eastern District, HK

Administrative Officer