Senior Payroll Administrator

CL Smart Sourcing Limited; Hong Kong; Sur place; HKD 335 000 - 446 000; Plein temps

Avantages offerts par ce poste

5-day work week

Competitive salary

Annual leave

Medical insurance

MPF

Training and career development

Résumé du poste

CL Smart Sourcing Limited is seeking an experienced Senior Payroll Administrator to own the monthly payroll cycle in Hong Kong. You will report to the HR Manager and ensure accurate payments, on-time processing, and compliance with Hong Kong statutory requirements.

You will collaborate with HR, Finance and IT to improve payroll processes and systems, and guide junior staff where required. A degree or diploma in a related field is preferred with 5–8 years of relevant experience.

Qualifications

• 5–8 years of experience in end-to-end payroll processing or accounting.
• Sound knowledge of Hong Kong payroll practices, including MPF and salaries tax.
• Proficiency with payroll systems/HRIS and MS Excel.

Responsabilités

• Handle full monthly payroll cycle including data collection, salary calculation, verification, bank payment and payslip issuance.
• Process new hires, salary adjustments, allowances, overtime, deductions, and final payments for leavers.
• Administer MPF enrolment and monthly contributions including eMPF remittance.
• Prepare and file tax returns and notifications (IR56B/IR56E/IR56F/IR56G).
• Calculate statutory entitlements such as annual leave pay, holiday pay, sickness allowance, maternity/paternity leave pay, severance and long service payments.
• Reconcile payroll against GL and prepare payroll journals, accruals and month-end reports.
• Maintain accurate employee/payroll/attendance/leave records in payroll system/HRIS.
• Ensure compliance with Employment Ordinance, MPF Schemes Ordinance, Inland Revenue Ordinance.
• Respond to payroll, tax and MPF enquiries and support audits.
• Guide junior payroll staff as needed.

Connaissances

End-to-end payroll

Attention to detail

English & Chinese

Formation

Degree or diploma in Accounting/Finance/HR

Outils

HRIS

MS Excel

Description du poste

We are looking for an experienced Senior Payroll Administrator to take ownership of our monthly payroll cycle. Reporting to the HR Manager, you will handle end-to-end payroll processing, make sure payments are accurate and on time, and keep us compliant with Hong Kong statutory requirements. You will also work closely with HR, Finance and IT to improve payroll processes and systems.

Responsibilities

• Handle the full monthly payroll cycle, including data collection, salary calculation, verification, bank payment and payslip issuance.
• Process new hires, salary adjustments, allowances, overtime, deductions, and final payments for leavers.
• Administer MPF enrolment and monthly contributions, including remittance through the eMPF Platform.
• Prepare and file tax returns and notifications, including IR56B, IR56E, IR56F and IR56G.
• Calculate statutory entitlements such as annual leave pay, holiday pay, sickness allowance, maternity/paternity leave pay, severance and long service payments.
• Reconcile payroll against the general ledger and prepare payroll journals, accruals and month-end reports for Finance.
• Maintain accurate employee, payroll, attendance and leave records in the payroll system/HRIS.
• Ensure compliance with the Employment Ordinance, MPF Schemes Ordinance, Inland Revenue Ordinance and company policies.
• Respond to payroll, tax and MPF enquiries from employees and management.
• Support internal and external audits, and identify ways to improve payroll controls, processes and system automation.
• Guide and review the work of junior payroll staff where required.

Requirements

• Degree or diploma in Accounting, Finance, Human Resources Management, Business Administration or a related discipline.
• 5 to 8 years of experience in end-to-end payroll processing or accounting, preferably with a sizeable headcount or multiple payroll groups.
• Sound knowledge of Hong Kong payroll practices, including the Employment Ordinance, MPF and salaries tax requirements.
• Hands‑on experience with payroll systems or HRIS is an advantage
• Proficient in MS Excel (e.g. VLOOKUP/XLOOKUP, Pivot Tables) and other MS Office applications.
• Highly accurate, well organised and able to meet tight monthly payroll deadlines.
• Able to handle confidential information with integrity and discretion.
• Good command of written and spoken English and Chinese.
• Candidates with less experience will be considered for the position of Payroll Administrator.

What We Offer

• 5-day work week
• Competitive salary and discretionary bonus
• Annual leave, medical insurance and MPF
• Training and career development opportunities

What can I earn as a Payroll Administrator