Senior Executive Assistant - Inbox & Correspondence

Vuly Trampolines Pty; Hong Kong; On-site; HKD 350,000 - 550,000; Full time

Job summary

Vuly Trampolines Pty is seeking a Senior Executive Assistant to own the founder's inbox and correspondence as the business expands internationally. You will triage messages, draft precise replies in the founder's voice, and route issues to the right people while preserving confidentiality.

This role requires experience with multiple time zones, Google Workspace proficiency, and prudent use of AI tools to stay accurate.

Qualifications

• Experience managing substantial founder-level correspondence.
• Ability to discern urgent vs routine and escalate.
• Discretion with sensitive information and record-keeping.

Responsibilities

• Triage incoming correspondence and track commitments.
• Draft concise replies that reflect the founder's tone.
• Resolve routine matters within authority and route the rest.
• Prepare short decision briefs: what matters, what’s recommended, what’s needed, and by when.
• Keep the reports and strategic updates visible to the founder.
• Follow up unanswered requests and elevate genuine risks.

Skills

Inbox management

Discretion

Cross-time zones

Google Workspace

Executive communication

Tools

Gmail

Google Workspace

Job description

Protect a founder’s attention without losing what matters.

We’re the private family office of the founder of a global consumer-products business. We’re looking for an exceptional Senior Executive Assistant to own his inbox and correspondence while the business expands internationally.

Your purpose is to keep the founder accurately informed while protecting his time. You’ll read the context, understand the issue, find the right owner and make sure each piece of correspondence reaches a useful conclusion.

What you’ll actually do

Triage incoming correspondence and track the commitments made in outgoing mail

Draft concise, accurate replies that keep the founder’s meaning and tone

Resolve routine matters within agreed authority, and route everything else to the right person until they accept it

Prepare short decision briefs: what matters, what’s recommended, what’s needed, and by when

Keep the reports and strategic updates the founder values visible, without turning them into tasks for him

Follow up unanswered requests, check context across threads, and elevate genuine risks through the agreed channel

What you’ll bring – essential

You’ve independently managed substantial correspondence for a founder, CEO or senior executive

Sound judgement about the difference between urgent, important and routine

The confidence to ask senior people for missing facts or a clearer recommendation

Absolute discretion with business and personal information, and dependable record-keeping

Proficiency in Gmail and Google Workspace

Experience in a consumer-product, ecommerce or international business

Experience working across multiple time zones and with advisers, suppliers and regional leaders

Careful use of AI tools, where you stay accountable for accuracy

How you’ll work
This role is dedicated to the inbox and correspondence. An existing EA team handles travel, bookings and errands. You’ll work directly with the founder and closely with senior business leaders and the EA team. A short calibration period at the start will set the routing rules and priorities. After that, you’ll be trusted to use your own judgement. Coverage hours will be agreed to support a founder who travels internationally and teams across several countries.

What we offer

A trusted, high-visibility role at the centre of an international business

Protected capacity to do one job exceptionally well

Real autonomy: you decide what reaches the founder, and he trusts your judgement