Personal Assistant

Milesworth Limited; Hong Kong; On-site; HKD 450,000 - 900,000; Full time

Job summary

Milesworth Limited in Hong Kong seeks a highly capable Personal Assistant to support the CEO of a leading global asset management firm specializing in quantitative investment strategies.

You will manage the CEO's calendar across time zones, coordinate meetings and travel, prepare briefing materials, and handle confidential correspondence with discretion. The ideal candidate has 5+ years supporting C-suite executives and excels at organization and communication.

Qualifications

• Bachelor's degree or equivalent experience.
• Minimum 5+ years' experience supporting C-suite executives, founders, principals, or ultra-high-net-worth individuals.
• Experience in financial services, asset management, hedge funds, investment firms, family offices, or professional services environments preferred.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Demonstrated ability to handle highly confidential and sensitive information.
• Advanced proficiency in Microsoft Office Suite, Outlook, Teams, and calendar management tools.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Strong problem-solving skills with a proactive, solutions-oriented approach.

Responsibilities

• Manage the CEO's complex and dynamic calendar across multiple time zones.
• Coordinate internal and external meetings, conference calls, and executive engagements.
• Arrange detailed domestic and international travel itineraries, including flights, accommodation, visas, ground transportation, and meeting schedules.
• Prepare agendas, presentations, briefing materials, and meeting documentation.
• Screen, prioritize, and manage correspondence, emails, and communications on behalf of the CEO.
• Track key action items and ensure timely follow-up across stakeholders.
• Coordinate personal appointments, family commitments, and lifestyle arrangements.
• Manage reservations, events, private travel, and special projects.
• Support strategic initiatives and special assignments as delegated by the CEO.
• Conduct research and gather relevant information to support decision-making.

Skills

Calendar management

Executive support

Travel coordination

Meeting coordination

Emails & correspondence

Discretion & confidentiality

MS Office Suite

Outlook

Microsoft Teams

Communication

Research & briefing prep

Education

Bachelor's degree

Tools

Microsoft Office Suite

Outlook

Teams

Job description

The firm is seeking a highly capable, proactive, and discreet Personal Assistant to provide dedicated support to the CEO of a leading global asset management firm specializing in quantitative investment strategies.

Key responsibilities

• Manage the CEO's complex and dynamic calendar across multiple time zones
• Coordinate internal and external meetings, conference calls, and executive engagements
• Arrange detailed domestic and international travel itineraries, including flights, accommodation, visas, ground transportation, and meeting schedules
• Prepare agendas, presentations, briefing materials, and meeting documentation
• Screen, prioritize, and manage correspondence, emails, and communications on behalf of the CEO
• Track key action items and ensure timely follow-up across stakeholders
• Coordinate personal appointments, family commitments, and lifestyle arrangements
• Manage reservations, events, private travel, and special projects
• Support strategic initiatives and special assignments as delegated by the CEO
• Conduct research and gather relevant information to support decision-making

About you

• Bachelor's degree or equivalent experience
• Minimum 5+ years' experience supporting C-suite executives, founders, principals, or ultra-high-net-worth individuals
• Experience working within financial services, asset management, hedge funds, investment firms, family offices, or professional services environments preferred
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• Demonstrated ability to handle highly confidential and sensitive information
• Advanced proficiency in Microsoft Office Suite, Outlook, Teams, and calendar management tools
• Ability to manage multiple priorities while maintaining accuracy and attention to detail
• Strong problem-solving skills with a proactive, solutions-oriented approach

About us

Our client is a leading global asset management firm specializing in quantitative investment strategies. With a strong track record of innovation, research-driven investment processes, and sophisticated technology platforms, the firm manages capital for institutional and professional investors worldwide.