Senior Executive, Administration (Ref. SE-A)

Consumer Council; Hong Kong; On-site; HKD 360,000 - 480,000; Full time

Job summary

The Consumer Council is seeking a Senior Executive, Administration to coordinate daily office operations and support the Finance and Administration Division. The role covers procurement, tendering, budget monitoring, and facilities management across multiple council locations.

Candidate should have a Higher Diploma or degree with 2–4 years’ relevant experience in administration and procurement, and be proficient in MS Office.

Qualifications

• Higher Diploma or above in Business Administration, Management, Facilities Management or related disciplines.
• Minimum 4 years’ relevant experience for Higher Diploma holders or 2 years’ relevant experience for Degree holders in office administration, procurement (tendering, budgeting and vendor management) and facilities operations.
• Experience in facilities management and/or renovation project management will be an advantage.
• Proficient in MS Office applications, especially Word, Excel and PowerPoint.
• Good command of written and spoken English and Chinese.
• Immediate availability is highly preferred.

Responsibilities

• Coordinate daily office administration and provide administrative support to ensure smooth operations.
• Liaise with internal stakeholders and external service providers on administrative, facilities and operational matters.
• Handle procurement and tendering activities, including preparation of tender documents, quotation exercises and contract administration.
• Review invoices and payment documents, maintain expenditure records, and assist in budget monitoring and control.
• Coordinate facilities operations, repairs, maintenance works and contractor management for the Consumer Service Centres and other Council facilities.
• Monitor vendor performance, contract compliance and service quality to ensure effective service delivery.
• Assist in inventory control, fixed asset management, office improvement, renovation and relocation projects.
• Prepare reports and relevant documentation, support meetings and events, and perform other duties as assigned by the supervisor.

Skills

Multitasking

Communication

Independent work

Education

Higher Diploma

Bachelor's degree

Tools

MS Office

Word

Excel

PowerPoint

Job description

Senior Executive, Administration (Ref. SE-A)

Finance and Administration Division

2-year fixed-term contract

Responsibilities

Coordinate daily office administration and provide administrative support to ensure smooth operations

Liaise with internal stakeholders and external service providers on administrative, facilities and operational matters

Handle procurement and tendering activities, including preparation of tender documents, quotation exercises and contract administration

Review invoices and payment documents, maintain expenditure records, and assist in budget monitoring and control

Coordinate facilities operations, repairs, maintenance works and contractor management for the Consumer Service Centres and other Council facilities

Monitor vendor performance, contract compliance and service quality to ensure effective service delivery

Assist in inventory control, fixed asset management, office improvement, renovation and relocation projects

Prepare reports and relevant documentation, support meetings and events, and perform other duties as assigned by the supervisor

The position may require work at the Council's facilities across different locations and occasional duties outside normal office hours.

Requirements

Higher Diploma or above in Business Administration, Management, Facilities Management or related disciplines

Minimum 4 years’ relevant experience for Higher Diploma holders or 2 years’ relevant experience for Degree holders in office administration, procurement (including but not limited to tendering, budgeting and vendor management) and facilities operations. Experience in facilities management and/or renovation project management will be an advantage. Candidates with less experience may be considered for the position of Executive, Administration

Strong communication, interpersonal and multitasking skills with the ability to work independently and meet deadlines

Proficient in MS Office applications, especially Word, Excel and PowerPoint

Good command of written and spoken English and Chinese

Experience in finance and administration, NGO, public sector or statutory bodies is an advantage

Immediate available is highly preferred

Terms of Appointment & Fringe Benefits

Appointment will be offered on a 2-year fixed-term contract. Fringe benefits include paid leave, medical insurance and MPF. Renewal of contract will be subject to the service needs of the Division and the performance of the appointee.

The Consumer Council is an Equal Opportunity Employer.

Personal Information Collection Statement

You must provide the personal data marked as mandatory in the application form. Otherwise, the Council may not be able to process your application.

The personal data collected during the application process will be used for recruitment of the post, including assessing your application and contacting you, and other directly related purposes. For such purposes, we may disclose your personal data to members of an assessment panel to assist in the recruitment.

Personal data of unsuccessful candidates will be retained for a maximum of 2 years from the closing date of application, thereafter the data will be destroyed.

You have the right to request access to and correction of your personal data held by the Council, by submitting your request in writing to the Compliance and Administration Officer at 22/F, K. Wah Centre, 191 Java Road, North Point, Hong Kong. The Council may charge you a fee for the processing of such request.

Please refer to the Privacy Policy at https://www.consumer.org.hk/en/privacy-policy for more information on the Council’s privacy policies and practices.

Established in 1974, the Consumer Council (the Council) endeavours to study and promote the protection of consumer rights. The CHOICE magazine, first issued in 1976, is the world’s first Chinese magazine on consumer welfare and has been the Council’s signature publication for promoting consumer education since its launch.

Established in 1974, the Consumer Council (the Council) endeavours to study and promote the protection of consumer rights. The CHOICE magazine, first issued in 1976, is the world’s first Chinese magazine on consumer welfare and has been the Council’s signature publication for promoting consumer education since its launch.