Senior Associate, Funds Operations

Pimco; Hong Kong; On-site; HKD 600,000 - 900,000; Full time

Job summary

PIMCO funds in Hong Kong seek an experienced Fund Operations professional to coordinate cash flows, NAV reviews and investor servicing. You will liaise with fund administrators, auditors and compliance teams to ensure timely financial reporting and accurate fee disclosures.

Role involves project work, process improvements and oversight of service providers to maintain quality and regulatory alignment. Strong analytical skills and HK regulatory knowledge are essential.

Qualifications

• Bachelor’s degree in a business-related field preferred; CFA or similar postgraduate study is a plus.
• 6+ years’ experience within Fund Operations of an Asset Management firm is preferred.
• Understanding of the Hong Kong Unit Trust Regulatory environment.
• Ability to learn quickly, inquisitive, and capable of handling multiple projects.
• Strong analytical and problem-solving skills with effective stakeholder communication.
• Well-organised and able to prioritise competing deadlines; proficient in MS Office.

Responsibilities

• Fund Cash Flows - coordinate information about cash flows and funding requirements for PIMCO Funds and communicate to trade floor teams.
• Fund NAVs - review NAVs calculated by the Fund Administrator to ensure accuracy before market release.
• Investor Servicing - oversee Registry for onboarding, AML/KYC, transactions monitoring, queries from investors.
• Fund Financial Reporting & Audit - coordinate with Fund Administrator and Auditor for annual/semi-annual statements for HK funds.
• Fund Distributions & Tax Deliverables - manage monthly/quarterly distributions and related reporting.
• Fee & Cost Disclosures - produce and validate disclosures; source data with tech teams for account management.
• Fund Fees - oversee management fees, accruals, invoices, and rebate arrangements.
• Service Provider Oversight & Incident Management - vendor oversight and due diligence; coordinate with Legal & Compliance on incidents.
• Participate in ad-hoc projects to improve processes and implement internal or vendor changes.

Skills

Analytical thinking

Problem solving

Communication skills

Time management

Attention to detail

Education

Bachelor’s degree in business-related field

CFA or equivalent postgraduate study

Tools

MS Office

Excel

Job description

Fund Cash Flows - Coordinating information about cash flows and funding requirements for PIMCO Funds and communicating to the PIMCO trade floor teams.

Fund NAVs - Review of the Fund Valuations (NAVs) calculated by the Fund Administrator (external service provider) to ensure accuracy before release to market.

Investor Servicing - Overseeing the Registry (external service provider) for the on boarding, AML / KYC reviews, transactions monitoring, email and call queries from Fund investors.

Fund Financial Reporting & Audit - Coordinating the Fund Administrator and Fund Auditor for the Annual and Semi-Annual preparation of Financial Statements for the Hong Kong Funds.

Fund Distributions & Tax Deliverables - Managing the Fund Administrator and Fund Tax Advisor for the Monthly and Quarterly preparation of Fund Distributions as well as the reporting requirements.

Fee & Cost Disclosures - Production and review of Fee & Cost disclosures for the Hong Kong Funds. Working with technology teams to source data, compiling and validating results and providing information to the account management teams.

Fund Fees - Overseeing the processes around Management Fees for the Funds, including checking of fee accruals, preparation of invoices for fee collection and management of any fee rebate arrangements.

Service Provider Oversight & Incident Management - Oversight of vendors to ensure service quality and coordination of periodic due diligence programs. Working with Legal & Compliance teams on managing any operational incidents.

In addition to these business-as-usual tasks, this role will also be involved from time to time in projects to enhance operating process and implement change internally (and with vendors).

QUALIFICATIONS

Bachelor’s degree in a Business-related field preferred and any post graduate study (CFA or similar highly regarded)

6 + years’ experience within Fund Operations of an Asset Management firm is preferred for this role.

Understanding of the Hong Kong Unit Trust Regulatory environment

Ability to learn and master new concepts and processes quickly

Inquisitive nature to learn and build on knowledge base

Ability to manage small projects of work alongside business as usual

Strong analytic approach and problem solving skills required

Ability to communicate effectively across different business stakeholders

Well organised and able to manage / prioritise competing deadlines

Proficient in all Microsoft office applications with experience in excel