Senior Admin Assistant

Re-Aesthetic Limited; Hong Kong; On-site; HKD 279,000 - 469,000; Full time

Job summary

Re-Aesthetic Limited in Quarry Bay, Hong Kong, seeks a Senior Admin Assistant for a full-time on-site role supporting senior management and departments. You will coordinate complex projects, mentor junior staff, and ensure efficient operations while maintaining high standards of confidentiality and accuracy.

Your experience includes 5+ years in administration, strong MS Office skills, and the ability to manage competing priorities in a dynamic environment.

Qualifications

• 5+ years of administrative experience, with at least 2 years in a senior or supervisory role.
• Proven ability to manage multiple priorities effectively in a fast-paced environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
• Excellent written and verbal communication skills.
• Strong organisational and time management skills with meticulous attention to detail.
• Ability to exercise discretion and handle confidential information appropriately.
• Professional interpersonal skills and a collaborative approach to working within teams.
• Experience with office management systems, scheduling software and document management tools.
• Flexibility and adaptability in responding to changing business needs and priorities.

Responsibilities

• Prepare and maintain accurate records, correspondence, reports and documentation whilst ensuring compliance with company policies and procedures.
• Coordinate and manage administrative projects, including event planning, office relocations and process improvements.
• Manage office budgets, purchase orders, vendor relationships and expense claims with accuracy and attention to detail.
• Coordinating logistics for client orders and vendor shipment.
• Supporting the administration of client accounts, including invoicing and payment tracking where applicable.
• Handle sensitive and confidential information with discretion and professionalism.
• Liaise with external stakeholders, clients and service providers on behalf of the company.

Skills

MS Office

Communication

Organisational skills

Multitasking

Discretion

Team collaboration

Scheduling software

Document management

Tools

Office management software

Job description

About the role

Re-Aesthetic Limited is seeking a Senior Admin Assistant to join our team on a full-time basis at our Quarry Bay office in the Eastern District. This is a strategic administrative role that will serve as a key support function across the organisation, ensuring smooth operations and providing comprehensive administrative expertise to senior management and departmental teams. As a Senior Admin Assistant, you will take on increased responsibility for coordinating complex administrative projects, managing multiple priorities, and mentoring junior administrative staff. This role is pivotal in maintaining organisational efficiency and supporting the delivery of our business objectives.

Key responsibilities

• Prepare and maintain accurate records, correspondence, reports and documentation whilst ensuring compliance with company policies and procedures
• Coordinate and manage administrative projects, including event planning, office relocations and process improvements
• Manage office budgets, purchase orders, vendor relationships and expense claims with accuracy and attention to detail
• Coordinating logistics for client orders and vendor shipment.
• Supporting the administration of client accounts, including invoicing and payment tracking where applicable
• Handle sensitive and confidential information with discretion and professionalism
• Liaise with external stakeholders, clients and service providers on behalf of the company

What we’re looking for

• Minimum 5+ years of administrative experience, with at least 2 years in a senior or supervisory administrative role
• Proven experience managing multiple priorities effectively in a fast-paced environment
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
• Excellent written and verbal communication skills with the ability to communicate clearly with colleagues at all levels
• Strong organisational and time management skills with meticulous attention to detail
• Ability to exercise discretion and handle confidential information appropriately
• Professional interpersonal skills and a collaborative approach to working within teams
• Experience with office management systems, scheduling software and document management tools
• Flexibility and adaptability in responding to changing business needs and priorities

What we offer

We believe in recognising the contributions of our team members and fostering a collaborative culture where your ideas and input are valued. We support work-life balance and aim to provide a workplace where you can develop your skills and progress your career. If you have any specific requirements or adjustments needed during the recruitment process, we encourage you to discuss these with us. We are committed to creating a workplace where all employees feel valued and supported. We welcome applications from candidates of all backgrounds and are happy to discuss flexible working arrangements where appropriate.

About us

Re-Aesthetic Limited is a forward-thinking organisation dedicated to delivering exceptional aesthetic and professional services. We are committed to maintaining the highest standards of quality, integrity and customer satisfaction. Our team is composed of talented, dedicated professionals who are passionate about their work and committed to achieving excellence. We foster a culture of collaboration, continuous improvement and professional development, where every team member is valued and supported in reaching their potential. Our success is built on the expertise and commitment of our people, and we invest in creating an inclusive, supportive environment where our team can flourish.