Personal Assistant

Apex Builders Company Limited; Sha Tin; On-site; HKD 180,000 - 360,000; Full time

Job summary

Apex Builders Company Limited, a leading construction provider, seeks a highly organised Personal Assistant for our Shek Mun office in Sha Tin District. You will support senior management with calendar management, documents, travel arrangements, and confidential administration.

The role is full-time and requires excellent English; Cantonese/Mandarin are advantageous. Proficiency in MS Office is essential, and a proactive, discreet approach is valued.

Qualifications

• Proven experience as Personal Assistant or Executive Assistant.
• Excellent organisational and time management skills.
• English proficiency; Cantonese and Mandarin advantageous.
• Proficiency in MS Office and other software applications.
• Discretion and professionalism with confidential information.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings for senior management.
• Prepare and maintain documents, reports, and presentations.
• Handle correspondence, emails, and calls professionally.
• Organise filing systems, physical and digital.
• Arrange travel plans and logistics for business trips.
• Manage expense reports and administrative documentation.
• Liaise with internal departments and external stakeholders.
• Provide general administrative support including data entry, copying, and printing.
• Assist with events and project administration as required.
• Maintain confidentiality and handle sensitive information.

Skills

Organisational skills

Time management

Communication skills

MS Office proficiency

Discretion

Team collaboration

Tools

Microsoft Office

MS Office Suite

Job description

About us
Apex Builders Company Limited is a leading construction and building services provider dedicated to delivering exceptional quality and innovation in the built environment. We pride ourselves on our professional team, strong client relationships, and commitment to excellence in every project we undertake. Our collaborative culture values integrity, reliability, and continuous improvement, making us an employer of choice within the construction industry.

About the role
We are seeking a highly organised and proactive Personal Assistant to join our team at our Shek Mun office in Sha Tin District. This is a full-time position that plays a crucial support role within our organisation. As Personal Assistant, you will provide comprehensive administrative and secretarial support to senior management, ensuring the smooth and efficient operation of their portfolios and projects. This role is instrumental in enhancing productivity and maintaining the professional standards that Apex Builders Company Limited is known for.

What you'll be doing

Managing calendars, scheduling appointments, and coordinating meetings for senior management

Preparing and maintaining documents, reports, and presentations with attention to detail and professionalism

Handling correspondence, emails, and telephone communications efficiently and courteously

Organising and maintaining filing systems, both physical and digital, ensuring easy retrieval of information

Arranging travel plans, accommodation, and logistics for business trips

Managing expense reports and processing administrative documentation

Liaising with internal departments and external stakeholders to facilitate smooth communication

Providing general administrative support including data entry, copying, and printing

Assisting with event coordination and project administration as required

Maintaining confidentiality and handling sensitive information with discretion

What we're looking for

Proven experience as a Personal Assistant, Executive Assistant, or in a similar secretarial role within a professional environment

Exceptional organisational and time management skills with the ability to manage multiple priorities simultaneously

Strong written and verbal communication skills in English; Cantonese and Mandarin proficiency is advantageous

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications

Excellent attention to detail and accuracy in all administrative tasks

Discretion and professionalism when handling confidential and sensitive information

Strong interpersonal skills with the ability to work effectively with senior management and colleagues at all levels

Proactive approach to problem-solving with the ability to work independently and as part of a team

Flexibility and adaptability in a dynamic work environment

A professional demeanour and commitment to maintaining high standards of service

What we offer

Apex Builders Company Limited is committed to providing a supportive and rewarding workplace. We offer competitive remuneration packages commensurate with experience and qualifications. Our team members benefit from a professional working environment where their contributions are valued and recognised. We provide opportunities for career development and skill enhancement within a growing organisation. We are dedicated to maintaining a healthy work-life balance and fostering a culture of collaboration and mutual respect amongst our team. Additionally, we offer a range of staff benefits designed to support the wellbeing and satisfaction of our employees.