Administrative Assistant

Promise Glory Management Limited; Hong Kong; On-site; HKD 216,000 - 288,000; Full time

Benefits offered by this job

Medical insurance

Job summary

Promise Glory Management Limited in Hong Kong is seeking an entry-level Receptionist to join our busy business centre. You will greet visitors, handle calls, and support daily administrative tasks.

The role requires a Diploma or above with at least 2 years' relevant experience, excellent English and Cantonese, strong communication, and the ability to multitask. Office suite proficiency and a positive, independent work style are essential.

Qualifications

• Diploma or above with a minimum of 2 years of relevant experience in reception, office administration.
• Able to work independently with good time management and strong communication skills.
• Proven ability to multitask and manage daily operations efficiently in a fast-paced business centre environment.
• Proficiency in Microsoft Office suite.
• Fluency in English and Cantonese; Mandarin proficiency is an advantage.

Responsibilities

• Deliver professional receptionist services in a business center environment, including greeting visitors, managing the reception area, and handling incoming telephone inquiries.
• Coordinate and process daily incoming and outgoing mail, parcels, and courier deliveries.
• Oversee office supplies procurement, inventory ordering, and coordinate office equipment maintenance and repairs.
• Schedule meeting rooms and provide beverage services for guests and clients.
• Maintain cleanliness and upkeep of the public pantry area (e.g., loading the dishwasher, refilling coffee capsules and tea bags).
• Care for and maintain office plants.
• Prepare monthly expense reports and execute general administrative tasks, including filing, data entry, and office organization.
• Support ad-hoc projects and assignments as required.

Skills

Communication skills

Time management

Multitasking

Independent work

English & Cantonese fluency

Education

Diploma or higher

Tools

Microsoft Office

Job description

Location: Central District, Hong Kong SAR

Employment Type: Full-time

Seniority Level: Entry level

Job Function: Administrative

Industries: Financial Services, Business Consulting & Services

Key Responsibilities

• Reception & Front Desk Operations
  • Deliver professional receptionist services in a business center environment, including greeting visitors, managing the reception area, and handling incoming telephone inquiries.
• Mail & Logistics Management
  • Coordinate and process daily incoming and outgoing mail, parcels, and courier deliveries.
• Administrative Support & Facility Maintenance
  • Oversee office supplies procurement, inventory ordering, and coordinate office equipment maintenance and repairs.
  • Schedule meeting rooms and provide beverage services for guests and clients.
  • Maintain cleanliness and upkeep of the public pantry area (e.g., loading the dishwasher, refilling coffee capsules and tea bags).
  • Care for and maintain office plants.
• General Administration Support
  • Prepare regular monthly expense reports.
  • Execute general administrative tasks, including filing, data entry, and office organization.
  • Support ad-hoc projects and assignments as required.

Requirements

• Diploma or above with a minimum of 2 years of relevant experience in reception, office administration;
• Able to work independently with good time management and strong communication skills;
• Proven ability to multitask and manage daily operations efficiently in a fast-paced business centre environment.
• Proficiency in Microsoft Office suite
• Fluency in English and Cantonese; Mandarin proficiency is an advantage
• Medical insurance
• Working hours: Monday – Friday, 0900 – 1800, Public Holiday
• Annual leave: 12 days