Admin Manager

Foodealer Co Ltd; Hong Kong; On-site; HKD 300,000 - 520,000; Full time

Job summary

Foodealer Co Ltd? in Quarry Bay is seeking an experienced Admin Manager to lead the administrative functions and ensure smooth day-to-day operations.

You will manage facilities, procurement, and staff, while coordinating calendars for senior staff and maintaining records. Strong leadership, organisation, and communication are essential, as is discretion with confidential information.

Qualifications

• Proven experience in an administrative or office management role, preferably within a similar business environment.
• Strong organisational and multitasking skills with the ability to prioritise effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office applications and relevant office management software.
• Demonstrated leadership ability and experience in supervising administrative teams.
• Strong attention to detail and commitment to maintaining high standards.
• Problem-solving skills and the ability to work independently whilst collaborating with colleagues.
• Knowledge of office management best practices and procedures.
• Discretion and the ability to handle confidential information appropriately.
• Flexibility and adaptability to changing business needs.

Responsibilities

• Overseeing and managing all administrative operations and office activities to ensure efficient day-to-day functioning
• Managing office facilities, equipment, and supplies, including procurement and inventory control
• Supervising and coordinating administrative staff, providing guidance, training and performance management
• Handling scheduling, appointment coordination and calendar management for senior staff members
• Managing office communications, including telephone systems, mail distribution and electronic correspondence
• Preparing reports, documentation and correspondence as required by management
• Ensuring compliance with company policies, procedures and relevant regulations
• Organising meetings, events and other office functions
• Maintaining office records, filing systems and databases
• Liaising with external vendors, contractors and service providers

Skills

Organization

Multitasking

Communication

MS Office

Leadership

Detail-oriented

Problem-solving

Confidential handling

Flexibility

Office management

Tools

Office management software

Calendar management tools

Job description

About the role

We are seeking an experienced Admin Manager to join our team in Quarry Bay.

What you'll be doing

• Overseeing and managing all administrative operations and office activities to ensure efficient day-to-day functioning
• Managing office facilities, equipment, and supplies, including procurement and inventory control
• Supervising and coordinating administrative staff, providing guidance, training and performance management
• Handling scheduling, appointment coordination and calendar management for senior staff members
• Managing office communications, including telephone systems, mail distribution and electronic correspondence
• Preparing reports, documentation and correspondence as required by management
• Ensuring compliance with company policies, procedures and relevant regulations
• Organising meetings, events and other office functions
• Maintaining office records, filing systems and databases
• Liaising with external vendors, contractors and service providers

What we're looking for

• Proven experience in an administrative or office management role, preferably within a similar business environment
• Strong organisational and multitasking skills with the ability to prioritise effectively
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office applications and relevant office management software
• Demonstrated leadership ability and experience in supervising administrative teams
• Strong attention to detail and commitment to maintaining high standards
• Problem-solving skills and the ability to work independently whilst collaborating with colleagues
• Knowledge of office management best practices and procedures
• Discretion and the ability to handle confidential information appropriately
• Flexibility and adaptability to changing business needs