Secretary (Executive Office)

Hactl - Hong Kong Air Cargo Terminals Limited; Hong Kong; On-site; HKD 360,000 - 540,000; Full time

Benefits offered by this job

5-Day work week

Medical benefits

Dental coverage

Life insurance

Birthday leave

Extra annual leave

Maternity leave

Paternity leave

Job summary

Hactl - Hong Kong Air Cargo Terminals Limited is seeking a proactive Executive Secretary to the Chief Executive. The role provides professional secretarial and administrative support, coordinates high-level meetings, prepares materials, and manages correspondence with discretion.

Requirements include a degree, 2–4 years’ experience in secretarial or admin roles, strong English and Chinese (Cantonese & Putonghua) communications, and proficiency in MS Office.

Qualifications

• Degree in any discipline.
• 2–4 years’ experience in secretarial or administrative support.
• Proactive, organised, and able to manage multiple priorities independently.
• Strong communication and interpersonal skills with stakeholder awareness.

Responsibilities

• Provide secretarial and administrative support, including scheduling, meetings, travel, and documentation.
• Coordinate executive meetings and logistics, including preparation of materials.
• Handle correspondence, reports, and general administration with professionalism.
• Monitor expenses, petty cash, and office administration processes.
• Supervise Office Assistant & Company Driver; coordinate visitor arrangements.
• Act as backup to the Executive Secretary when required.

Skills

Secretarial skills

Multitasking

Discretion

MS Office

Communication

Education

Bachelor's degree

Tools

MS Office

Job description

Hong Kong Air Cargo Terminals Limited (Hactl) is one of the world’s leading air cargo terminals. We operate SuperTerminal 1, a world class facility to provide excellent and highly efficient services to our airline customers and freight forwarding agents. The robust growth in the air cargo and logistics industry creates exciting job opportunities to professionals who share our vision and have a drive to succeed.

This role supports the Executive Secretary in delivering professional, high-quality secretarial services to the Chief Executive.

Key Duties

• Provide secretarial and administrative support, including scheduling, meetings, travel, and documentation.
• Coordinate executive meetings and logistics, including preparation of materials.
• Handle correspondence, reports, and general administration with professionalism.
• Monitor expenses, petty cash, and office administration processes.
• Supervise Office Assistant & Company Driver; coordinate visitor arrangements.
• Act as backup to the Executive Secretary when required.

Requirements

• Degree in any disciplines.
• 2–4 years’ experience in secretarial or administrative support.
• Proactive, organised, and able to manage multiple priorities independently.
• Strong communication and interpersonal skills, with stakeholder awareness.
• Proficient in English, Chinese (Cantonese & Putonghua), and MS Office.
• Mature, detail-oriented, and able to handle confidential information with discretion.

We offer 5-Day work week with a competitive and comprehensive remuneration package including Chinese New Year bonus, discretionary bonus, transport subsidy, employer topped-up MPF contributions, medical benefits (including family members), voluntary dental coverage (including family members), life insurance, birthday leave, extra annual leave, marriage leave, maternity leave, paternity leave, newborn baby gift, sports centre and free shuttle bus.

To know more about our company, please visit our website https://careers.hactl.com/.

Applicants not invited for interview within four weeks should consider their applications unsuccessful. Applicants’ personal data collected will only be used for the sole purpose of recruitment. The data of unsuccessful applicants will be destroyed within six months.