Executive Secretary to CEO | Multilingual Admin Pro

Hactl - Hong Kong Air Cargo Terminals Limited; Hong Kong; On-site; HKD 360,000 - 540,000; Full time

Benefits offered by this job

5-Day work week

Medical benefits

Dental coverage

Life insurance

Birthday leave

Extra annual leave

Maternity leave

Paternity leave

Job summary

Hactl - Hong Kong Air Cargo Terminals Limited is seeking a proactive Executive Secretary to the Chief Executive. The role provides professional secretarial and administrative support, coordinates high-level meetings, prepares materials, and manages correspondence with discretion.

Requirements include a degree, 2–4 years’ experience in secretarial or admin roles, strong English and Chinese (Cantonese & Putonghua) communications, and proficiency in MS Office.

Qualifications

• Degree in any discipline.
• 2–4 years’ experience in secretarial or administrative support.
• Proactive, organised, and able to manage multiple priorities independently.
• Strong communication and interpersonal skills with stakeholder awareness.

Responsibilities

• Provide secretarial and administrative support, including scheduling, meetings, travel, and documentation.
• Coordinate executive meetings and logistics, including preparation of materials.
• Handle correspondence, reports, and general administration with professionalism.
• Monitor expenses, petty cash, and office administration processes.
• Supervise Office Assistant & Company Driver; coordinate visitor arrangements.
• Act as backup to the Executive Secretary when required.

Skills

Secretarial skills

Multitasking

Discretion

MS Office

Communication

Education

Bachelor's degree

Tools

MS Office

Job description

Hactl - Hong Kong Air Cargo Terminals Limited is seeking a proactive Executive Secretary to the Chief Executive. The role provides professional secretarial and administrative support, coordinates high-level meetings, prepares materials, and manages correspondence with discretion.

Requirements include a degree, 2–4 years’ experience in secretarial or admin roles, strong English and Chinese (Cantonese & Putonghua) communications, and proficiency in MS Office.