Secretary Assistant

Rabbit Consultants Limited; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Job summary

Rabbit Consultants Limited in Hong Kong seeks a Secretary Assistant to provide direct executive support to the management team at our Central office. This role involves coordinating meetings, travel, client liaison, and confidential documentation, with growth opportunities for higher responsibilities.

The ideal candidate has a Bachelor's degree with 1–2 years of relevant experience, excellent English/Mandarin/Cantonese skills, and strong MS Office and Chinese word processing abilities.

Qualifications

• Bachelor's degree or equivalent in all majors.
• 1–2 years or above relevant working experience
• Able to work independently
• Excellent command in English, Mandarin and Cantonese.
• Proficient in MS Office Suite and Chinese Word Processing.
• Strong communication, organizational, and problem-solving skills, detail-oriented, eager to learn, and proactive.
• Full working rights in Hong Kong is required.

Responsibilities

• Provide executive support to the Manager and Seniors
• Coordinate schedule, personal matters and travel logistics
• Manage calendar, coordinate meetings, events, organize daily schedules and travel arrangements
• Handle correspondence, telephone calls & emails
• Handle confidential documents and HR coordination
• Clerical support: data entry, filing, and document management
• Assist executives in liaising with key clients with solid experience in customer relationship management
• Handle any ad-hoc tasks and projects as assigned

Skills

Communication

Organization

Problem-solving

Detail-oriented

Proactive

Education

Bachelor's degree or equivalent

Tools

MS Office Suite

Chinese Word Processing

Job description

About the role We are seeking an Secretary Assistant to join our team in Central.

This role provides direct executive support to our management team. Beyond routine administrative work, you will be the key point of contact coordinating meetings, travel, client liaison and confidential documentation. You will closely collaborate with the core team across our financial PR & IR practice. For high-performing candidates, there is room to take on broader business responsibilities and grow within the firm. We value strong judgement, discretion, organisational ability and attention to detail.

What you'll be doing

• Provide executive support to the Manager and Seniors
• Coordinate schedule, personal matters and travel logistics
• Manage calendar, coordinate meetings, events, organize daily schedules and travel arrangement
• Handle correspondence telephone calls & emails
• Handle business correspondence, confidential documents and other administrative duties, including Human Resource coordination
• Clerical Support: Perform administrative and clerical support including but not limited to data entry, filing, and document management
• Client Liaison: Assist executives in liaising with key clients with solid experience in customer relationship management
• Ad-hoc Tasks: Handle any ad-hoc tasks and projects as assigned

What we're looking for

• Bachelor's degree or equivalent in all majors.
• Experience: 1–2 years or above relevant working experience
• Competency: Able to work independently
• Excellent command in English, Mandarin and Cantonese.
• Skills: Proficient in MS Office Suite and Chinese Word Processing.
• Attributes: Strong communication, organizational, and problem-solving skills, detail-oriented, eager to learn, andproactive.
• Full working rights in Hong Kong is required.