Sales Administrator

Dcl-Communication-Ltd; Hong Kong; On-site; HKD 167,000 - 223,000; Full time

Job summary

Dcl-Communication-Ltd is seeking a Sales Administration professional in Kwun Tong, Hong Kong. The role focuses on tender management, proposal coordination, and daily sales support such as preparing quotations for the sales teams.

The successful candidate will join the Sales & Consulting team, handle end-to-end tender processes, ensure document compliance, and support invoicing and quotation activities. Training is provided upon joining.

Qualifications

• Certificate/Diploma in Administration or commerce degree preferred.
• Experience in tenders, bids, or sales support is highly valued.
• Strong attention to detail and ability to meet strict deadlines.

Responsibilities

• Coordinate end-to-end tender process including identifying tender details and final submission.
• Perform compliance checks to ensure returnable documents are complete and submissions meet timelines.
• Maintain tender libraries and update documents; manage tender briefing meetings.

Skills

MS Office

CRM software

Communication skills

Time management

Attention to detail

Administration experience

Education

Certificate/Diploma in Administration

Commerce degree preferred

Tools

MS Word

MS Excel

CRM software

Job description

Working Environment

Successful candidates will join our Sales & Consulting team, responsible for manages the end-to-end tender process, coordinating proposal submissions, and providing daily sales support like preparing of quotations to our sales teams.

For successful candidates, we will offer comprehensive training.

Key Responsibilities

Tender & Bid Management

• Coordinate Submissions:Assist sales team leader or consultant to manage the end-to-end tender process, from identifying tender details to final submission, ensuring compliance with all requirements.
• Compliance Check:Ensure all returnable documents are completed and that internal teams adhere to submission timelines.
• Portal Maintenance:Update company documents on tender paths and manage tender briefing meetings.

Sales Administration

• Quotation Support:Generate, track, and follow up on sales quotes and invoices.
• Housekeeping of quotation templates:Coordinate with sales, consultant or management in maintaining an up-to-date quotation version of our core products or systems.

Administrative Support

• Documentation & Reporting:Maintain up-to-date sales records, contract documentation, and tender libraries.
• Liaison:Coordinate with internal departments (sales, marketing and consultants) to ensure smooth operations.
• Sales Tracking:Report on tender outcomes, validity extensions, and assist with sales reporting upon request.

Requirements

• Experience:Previous experience in administration, specifically with tenders, bids, or sales support, is highly valued.
• Attention to Detail:Exceptional accuracy in producing quotation, documents, and reviewing tender returnable.
• Communication:Good verbal and written communication skills to liaise with internal stalk holders.
• Time Management:Ability to manage multiple priorities and meet strict, non-negotiable deadlines.
• PC Literacy:Proficiency in MS Office Suite, particularly MS Word, Excel, and CRM software.

Qualifications

• A Certificate/Diploma in Administration or a commerce degree is preferred but not essential.
• Previous experience in the IT, engineering, or related industry will be an advantage.

Performance Metrics

• Submitting 100% of tenders before the deadline.
• Achieving a high percentage of compliant submissions.
• Data integrity within the CRM.
• Speed and accuracy of quote generation.

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員工福利 Benefits

• 五天工作 5-Day Work
• 醫療津貼 Medical Insurance
• 牙科保險/福利 Dental Insurance
• 表現獎金/ 勤工獎 Performance Bonus
• 銀行假期 Bank Holiday
• 有薪婚假 Marriage Leave

薪金 Salary

• $15,000 - $20,000 月薪 / Monthly li >

行業 Industry

• 資訊科技 Information Technology

工作種類 Job Category

• 銷售 (銷售行政) Sales (Sales Administration)
• 應屆畢業生 (應屆畢業生 / 管理培訓) Fresh Graduate (Fresh Graduate)
• 行政 / 秘書 (行政 / 運營經理) Administration / Secretary (Administration / Operation Manager)
• 客戶服務 (客戶服務) Customer Service (Customer Service)
• 銷售 (銷售管理) Sales (Sales Management)

工作地點 Location

• 觀塘 Kwun Tong

學歷要求 Education

• 證書 Certificate