Receptionist / Office Administrator (MJ000458)

Avenir Group; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

Avenir Group in Hong Kong is seeking an experienced Administration and HR SSC professional to manage front desk operations, welcome visitors, answer calls, arrange meeting rooms, and maintain a professional reception environment.

You will coordinate meetings, events, courier services, travel, vehicle bookings, office supplies, pantry inventory and facility maintenance while supporting HR SSC tasks such as onboarding, offboarding, documentation and data management.

Qualifications

• Diploma or above.
• 3-8 years of experience in Administration, Reception, Office Management, HR SSC, or related functions.
• Experience in visa and work permit administration is required; fintech/crypto experience is an advantage.
• Proficient in written and spoken English, Cantonese, and Mandarin.
• Good command of Microsoft Office and willingness to leverage AI tools to improve efficiency.
• Strong organizational, communication, and multitasking skills with a customer-service mindset.
• Proactive, detail-oriented, trustworthy and able to handle confidential information.

Responsibilities

• Manage front desk operations, welcome visitors, answer calls, arrange meeting rooms, and maintain a professional reception environment.
• Coordinate meetings, company events, courier services, travel arrangements, vehicle bookings, office supplies, pantry inventory, and facility maintenance.
• Support office administration, including invoice processing, petty cash, reports, and other daily administrative tasks.
• Provide HR SSC support, including employee onboarding and offboarding administration, personnel documentation, HR records maintenance, employment letters, and employee data management.
• Handle employment visa and work permit applications, renewals, cancellations, and related documentation, liaising with government authorities and external service providers to ensure compliance.
• Support HR operations by coordinating employee benefits administration, maintaining HR systems, and assisting with HR-related projects and process improvements.
• Perform other administrative and HR duties as assigned.

Skills

English

Cantonese

Mandarin

MS Office

Organizational

Multitasking

Customer service

Education

Diploma or above

Job description

• Manage front desk operations, welcome visitors, answer calls, arrange meeting rooms, and maintain a professional reception environment.
• Coordinate meetings, company events, courier services, travel arrangements, vehicle bookings, office supplies, pantry inventory, and facility maintenance.
• Support office administration, including invoice processing, petty cash, reports, and other daily administrative tasks.
• Provide HR SSC support, including employee onboarding and offboarding administration, personnel documentation, HR records maintenance, employment letters, and employee data management.
• Handle employment visa and work permit applications, renewals, cancellations, and related documentation, liaising with government authorities and external service providers to ensure compliance.
• Support HR operations by coordinating employee benefits administration, maintaining HR systems, and assisting with HR-related projects and process improvements.
• Perform other administrative and HR duties as assigned.

Requirements

• Diploma or above.
• 3-8 years of experience in Administration, Reception, Office Management, HR SSC, or related functions.
• Experience in visa and work permit administration is required; experience in financial services, fintech, or crypto industries is an advantage.
• Proficient in written and spoken English, Cantonese, and Mandarin.
• Good command of Microsoft Office (Word, Excel, Outlook) and willingness to leverage AI tools to improve work efficiency.
• Strong organizational, communication, and multitasking skills with a customer-service mindset.
• Proactive, detail-oriented, trustworthy, and able to handle confidential information with discretion.
• Able to work independently and thrive in a fast-paced environment.