Receptionist for Financial Institutions (1-year contract,$30k)

KOS International Limited; Hong Kong; On-site; HKD 305,000 - 365,000; Full time

Job summary

KOS International Limited is seeking a Receptionist for Financial Institutions on a 1-year contract. The role requires managing front-of-house operations, coordinating meetings, and liaising with vendors to maintain a professional office environment in Hong Kong.

The candidate should have a degree and at least 5 years in corporate reception or related roles, with fluency in English, Cantonese and Mandarin, and strong MS Office skills. Multitasking and independent work are essential.

Qualifications

• Degree holder with relevant front desk/office experience, preferably in financial services.
• Excellent presentation and customer service attitude.
• Strong communication and interpersonal skills with senior executives and clients.

Responsibilities

• Serve as the first point of contact for visitors, clients and partners, ensuring a professional front-of-house experience.
• Manage daily reception operations including visitor registration, calls, courier arrangements and mail distribution.
• Coordinate meeting room bookings and maintain meeting facilities at a high standard.
• Prepare meeting rooms and arrange hospitality for internal and external meetings as required.
• Liaise with building management, vendors and service providers for office maintenance and workplace matters.
• Assist in maintaining an organized, efficient office environment.

Skills

English fluency

Cantonese

Mandarin

Professional communication

Interpersonal skills

Multitasking

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Receptionist for Financial Institutions (1-year contract,$30k)

• Serve as the first point of contact for visitors, clients and business partners, ensuring a professional and high-quality front-of-house experience
• Manage daily reception operations including visitor registration, incoming calls, courier arrangements, and mail distribution
• Coordinate meeting room bookings and ensure meeting facilities are maintained to a high standard at all times
• Prepare meeting rooms and arrange hospitality services for internal and external meetings when required
• Liaise with building management, vendors and service providers to support office maintenance and workplace-related matters
• Assist in maintaining a professional, efficient and well-organized office environment
• Support the planning and coordination of company events, employee engagement activities and corporate functions
• Provide administrative and operational support to the Office Services / Operations team on an ad hoc basis

Requirements

• Degree holder with at least 5 years of relevant experience in corporate reception, office administration, hospitality, workplace services or customer-facing support functions
• Previous experience gained from financial institutions, asset management firms, hedge funds, private banks, multinational corporations, law firms or other professional services environments is highly preferred
• Professional presentation and excellent customer service attitude
• Strong communication and interpersonal skills with the ability to interact confidently with senior executives, clients and external stakeholders
• Highly organized, detail-oriented and capable of handling multiple priorities in a fast-paced environment
• Proactive, mature and able to work independently with minimal supervision
• Strong sense of ownership, accountability and professionalism
• Proficient in Microsoft Office applications
• Fluent in spoken English, Cantonese and Mandarin, with good written English skills