Project Executive

Ang Mo Kio Town Council; Hong Kong; On-site; HKD 280,000 - 420,000; Full time

Job summary

Ang Mo Kio Town Council is seeking a Project Executive to coordinate upgrading, maintenance, improvement, and infrastructure projects across estates. You will ensure timely delivery, budget control, and compliance with regulatory, quality, safety, and contractual requirements.

Key duties include managing procurement lifecycle, maintaining contract data, tracking milestones and costs, generating status reports, and supporting audits.

Qualifications

• Diploma or degree in civil/structural, construction or PM-related field.
• 2–5 years in project coordination, facilities/estate management or infrastructure projects.
• Proficient in MS Office; familiarity with MS Project is an advantage.

Responsibilities

• Assist in procurement lifecycle: ITQ/ITT prep, tender admin, contract award and post‑contract management.
• Maintain a centralized contract and project document database and track expiry dates.
• Monitor milestones and resources to ensure on‑time delivery.
• Watch project budgets and costs, keeping records current and accurate.
• Generate periodic management reports on status, KPIs and expenditure.
• Coordinate meetings and prepare detailed minutes; follow up on actions.

Skills

Project coordination

Stakeholder management

Procurement awareness

Multitasking

Education

Diploma/Degree in Civil Eng / Construction / PM

Public sector procurement exposure

Tools

Microsoft Project

MS Office (Excel, Word, PowerPoint)

Job description

The Project Executive is responsible for coordinating and monitoring upgrading, maintenance, improvement, and infrastructure projects within the Town Council estates. The role ensures projects are delivered on time, within budget, and in compliance with regulatory, quality, safety, and contractual requirements.

Key Responsibilities

• 1. Assist in managing the full procurement and project lifecycle, including the preparation of ITQ and ITT documents, tender administration, contract award, post-contract management, and project coordination, ensuring compliance with procurement policies and procedures through to project completion and final account closure.
• 2. Maintain and monitor a centralized database of contracts, tender documents, contractor records, project documentation, claims, and contract and insurance expiry dates, ensuring accurate documentation, timely processing of claims, VO and EOT applications, and compliance with contractual and regulatory requirements.
• 3. Monitor project milestones and progress to ensure alignment with approved plans, and coordinate project resources and activities to achieve timely and successful delivery.
• 4. Monitor project budgets and expenditures to ensure cost control, while maintaining accurate and up-to-date records of project costs and budget utilization throughout the project lifecycle.
• 5. Generate periodic management reports on project status, performance indicators, and expenditure.
• 6. Provide administrative support by coordinating meetings and preparing detailed and accurate minutes, ensuring timely circulation and follow-up of action items.
• 7. Support internal and external audits and statutory submissions, ensuring accurate documentation, timely completion and compliance with relevant regulatory requirements.
• 8. Any other adhoc duties assigned
  

Requirements

• 1. Diploma or Degree in Civil Engineering, Building, Construction Management, Project Management, Facilities Management, Architecture, or related disciplines.
• 2. At least 2–5 years of relevant experience in project coordination, construction, facilities management, estate management, or infrastructure projects. Candidates with experience in public sector procurement and project management within a municipal services setting will have an added advantage.
• 3. Proficient in Microsoft Office applications, including Excel, Word, and PowerPoint. Familiarity with Microsoft Project will be an advantage.
• 4. Ability to work independently and collaboratively with stakeholders, consultants, and contractors, while managing multiple priorities and meeting project or procurement deadlines.