Project Coordination & Billing Administrator

Tait Group; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

TAIT is seeking a Project Administrator to partner with Project Managers on all project documentation and billing. The role supports the generation of payment schedules, invoices, and revenue tracking across multiple projects. You will work with Senior PMs, Estimators, and Bid Managers to ensure accurate information in project systems.

The position requires 1+ years in project coordination, strong communication skills, and proficiency in MS Office. Knowledge of ERP systems is a plus.

Qualifications

• HS Diploma or GED required; Associates or Bachelors degree preferred.
• Strong written and verbal communication skills.
• Experience in project coordination/administration or related field.
• Proficient in MS Office (Word, Outlook, Excel).
• Ability to read and understand contractual content.
• Analytical and problem-solving abilities to assist with project planning.
• Strong leadership and sense of urgency; tactical and strategic thinking.

Responsibilities

• Initiates set up of projects, folders and job structure.
• Creates project payment schedules and manages billing for all designated projects.
• Maintains project revenue valuation breakdowns on projects.
• Supports Project Managers in gathering information and submitting required documents.
• Reviews contracts and answers related questions.
• Collaborates with management of customer portals and information.
• Follows up on Accounts Receivable collections and coordinates payments.
• Ensures project information in systems is accurate and current.
• Generates reports and interprets revenue/cost breakdowns.
• Calculates tax to be charged on projects during invoicing.
• Links Project Management with Finance and Legal teams.
• Collaborates with other functional areas.
• Assists with other tasks as assigned.

Skills

Organization

Communication

Documentation

Time management

Problem solving

Attention to detail

Team collaboration

Technology proficiency

Adaptability

Leadership

Education

HS Diploma/GED

Associates or Bachelors Degree

Tools

Microsoft Office (Word, Outlook, Excel)

SAP

Epicor

Job description

TAIT is seeking a Project Administrator to partner with Project Managers on all project documentation and billing. The role supports the generation of payment schedules, invoices, and revenue tracking across multiple projects. You will work with Senior PMs, Estimators, and Bid Managers to ensure accurate information in project systems.

The position requires 1+ years in project coordination, strong communication skills, and proficiency in MS Office. Knowledge of ERP systems is a plus.