Project Coordination and Document Control Specialist

Space interior Solutions Limited; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

Space interior Solutions Limited is seeking a diligent Project Administrator to support the Project Team with minutes taking, document preparation, and coordination of interior fitting-out projects in Hong Kong.

Responsibilities include document control, procurement coordination with suppliers, and maintaining organized project filing systems; you will liaise with internal departments, contractors, and clients to ensure smooth project operations and timely submissions.

Qualifications

• Higher Diploma or above in any discipline.
• Minimum 3 years of relevant experience in construction or interior fitting-out industry.
• Familiar with document control procedures in construction / fitting-out projects.
• Proficient in MS Office (Word, Excel) and Chinese word processing.
• Good command of spoken and written English and Chinese (Cantonese and Putonghua).
• Well-organized, detail-oriented, responsible, and able to work independently.
• Good interpersonal and communication skills.

Responsibilities

• Provide comprehensive administrative support to the Project Team, including minutes taking, document preparation, and coordination of project-related matters.
• Handle document control, including submission of drawings, material approvals, method statements, and related project documentation.
• Maintain and organize project filing systems, ensuring all correspondences and records are properly documented and updated.
• Assist in procurement coordination, including preparation of purchase orders and follow-up with suppliers and subcontractors.
• Liaise and coordinate with internal departments, contractors, suppliers, and clients to facilitate smooth project operations.
• Monitor submission schedules and assist the Project Manager in tracking project documentation status.
• Perform ad hoc duties as assigned.

Skills

Document coordination

Communication

Independent work

Time management

Education

Diploma / Higher Diploma

Tools

MS Office

Chinese word processing

Job description

Space interior Solutions Limited is seeking a diligent Project Administrator to support the Project Team with minutes taking, document preparation, and coordination of interior fitting-out projects in Hong Kong.

Responsibilities include document control, procurement coordination with suppliers, and maintaining organized project filing systems; you will liaise with internal departments, contractors, and clients to ensure smooth project operations and timely submissions.