Project Billing & Coordination Lead

TAIT; Hong Kong; On-site; HKD 201,000 - 335,000; Full time

Job summary

TAIT in Hong Kong is seeking a Project Administrator to support project managers with documentation, billing, and revenue tracking across live events projects. You will ensure accuracy in schedules, invoices, and payment applications while coordinating with design, estimating, and accounts teams.

This role requires 1+ year in project coordination, strong Excel skills, and clear written and spoken communication.

Qualifications

• 1+ years of experience in project coordination or administration.
• HS Diploma/GED required; an Associate or Bachelor's degree is preferred.
• Strong knowledge of business and manufacturing processes.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office applications (Word, Outlook, Excel).

Responsibilities

• Initiates set up of projects, folders and job structure.
• Creates project payment schedules and manages billing for all designated projects, ensuring the payment schedules are accurate and current.
• Maintains project revenue valuation breakdowns on projects.
• Understands billing requirements for each project and can support the Project Managers in gathering information and submitting required documents.
• Reviews and understands the extents of current contracts and can answer related questions.
• Collaborates with the management of customer project portals and information.
• Follows up on Accounts Receivable collections and works with customers to get payments arranged.
• Ensures all System project information is accurate and current as related to revenue.
• Run reports and be able to interpret documents down to detailed information on revenue and cost breakdown.
• Understands and calculates tax to be charged on projects during invoicing.
• Fills a connection between Project Management and the Finance or Legal teams.
• Collaborates effectively with all members of other functional areas of the organization.
• Supports other project or organizational tasks, as assigned.

Skills

Project coordination

Communication

Attention to detail

Time management

Team collaboration

Education

HS Diploma/GED required

Associates or Bachelors Degree preferred

Tools

Microsoft Office

ERP systems (SAP, Epicor)

Job description

TAIT in Hong Kong is seeking a Project Administrator to support project managers with documentation, billing, and revenue tracking across live events projects. You will ensure accuracy in schedules, invoices, and payment applications while coordinating with design, estimating, and accounts teams.

This role requires 1+ year in project coordination, strong Excel skills, and clear written and spoken communication.