Proactive Executive & Personal Assistant to Senior Management

Private Advertiser; Hong Kong; On-site; HKD 268,000 - 402,000; Full time

Job summary

Private Advertiser in Hong Kong is seeking a proactive, well-organized Secretary/Personal Assistant to support senior management with both professional and personal duties. The role includes managing secretarial tasks, confidential information, travel arrangements, and calendars.

Ideal candidates have 3–5 years in EA/PA/secretarial roles, a diploma or degree, and strong English and Chinese communication skills (Cantonese and Mandarin).

Qualifications

• Bachelor’s degree or diploma; relevant administrative experience preferred.
• 3–5 years in Executive Assistant, Personal Assistant, or Secretary roles.
• Proficient with Microsoft Office and document formatting.
• Excellent written and spoken English and Chinese (Cantonese and Mandarin).
• Strong organizational and communication skills; able to work independently.

Responsibilities

• Provide secretarial and administrative support to senior management for business and personal matters.
• Handle confidential information and maintain document management.
• Coordinate appointments and manage daily routines.
• Arrange travel including flights, visas, hotels and expenses claims.
• Communicate with internal staff, external parties and service providers.
• Manage family schedules, including school and extracurricular activities.
• Be available for urgent matters outside office hours and handle ad-hoc tasks.

Skills

Strong organizational

Excellent communication

Bilingual English & Chinese

Education

Diploma or Degree

Tools

Microsoft Office

Job description

Private Advertiser in Hong Kong is seeking a proactive, well-organized Secretary/Personal Assistant to support senior management with both professional and personal duties. The role includes managing secretarial tasks, confidential information, travel arrangements, and calendars.

Ideal candidates have 3–5 years in EA/PA/secretarial roles, a diploma or degree, and strong English and Chinese communication skills (Cantonese and Mandarin).