President Assistant

China Hua Dong Group Company Limited; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

China Hua Dong Group Company Limited in Hong Kong seeks an Administrative and Secretarial Assistant to support the CEO, ensuring smooth daily operations and professional communication with internal and external stakeholders.

The role includes diary management, travel arrangements, meeting minutes, and preparation of reports, while maintaining strict confidentiality and organizational discipline in a fast-paced environment.

Qualifications

• University degree in Business, Finance or Accounting.
• 3 years of experience in commodity trading, freight chartering, or secretarial/administrative support.
• Excellent communication and interpersonal skills; able to multitask.
• High level of confidentiality and discipline; able to work independently under pressure.
• Fluent in English and Chinese; Mandarin required.
• Proficient in PC applications and search engines.

Responsibilities

• Perform full spectrum of administrative and secretarial support to CEO.
• Assist CEO’s business development and customer communication.
• Prepare meeting minutes, management reports and handle company secretarial matters.
• Handle cashier’s duty and petty cash.
• Manage CEO’s daily appointments, coordinate travel arrangements, schedule and support meetings.
• Draft and prepare correspondences, maintain filing systems.
• Coordinate with external and internal parties on CEO’s behalf and take care of CEO’s personal/family matters.

Skills

Communication skills

Multitasking

Confidentiality

Independent worker

Interpersonal skills

Mandarin fluency

English proficiency

Education

University degree in Business/Finance/Accounting

Tools

Microsoft Office

Job description

• Perform full spectrum of administrative and secretarial support to CEO.
• Assist CEO’s business development and customer’s communication
• Prepare meeting minutes, management reports and handle company secretarial matters
• Handle cashiers’ duty and petty cash
• Manage CEO’s daily appointments, coordinate travel arrangements, schedule and support meetings
• Draft and prepare correspondences, maintain filing systems
• Coordinate with external and internal parties on CEO’s behalf and take care of CEO’s personal/family matters
• Please state expected salary.

Requirements

• University degree in Business, Finance or Accounting
• 3 years of experience in commodity trading (iron ore, crude oil)/ freight chartering/ shipping documents, secretarial or administrative support is preferable
• Pleasant, mature, proactive, well-organized and able to handle multi-tasks
• High level of confidentiality and discipline with positive attitude and ability to work independently and under pressure
• Good communication and interpersonal skills, with the ability to work on flexible hours
• Excellent command in spoken and written English (IELTS 6.5 or above) and Chinese, fluency in Mandarin
• Solid skills on PC applications and search engines is definite advantage