Personal Assistant to CEO

Occasions PR & Marketing Limited; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Benefits offered by this job

5 days work week

Medical plan

Dental insurance after probation

Job summary

Occasions Asia Pacific in Hong Kong seeks a capable secretary to the CEO. You will provide professional administrative support and act as the liaison for internal and external stakeholders.

Key tasks include organizing meetings, preparing agendas, managing the CEO’s calendar, coordinating overseas travel, and handling correspondence. Fluency in Cantonese and English is mandatory; Mandarin is a plus. 5-day week, medical and dental benefits after probation.

Qualifications

• 3 years of relevant experience.
• Fluency in Cantonese and English; Mandarin is highly appreciated.
• Diploma holder or above; accounting experience is a plus.

Responsibilities

• Provide professional secretarial and administrative support to the CEO.
• Coordinate and organize meetings, prepare agendas and track post-meeting follow-ups.
• Coordinate and manage the CEO’s calendar and family-related tasks.
• Facilitate CEO’s overseas trips including booking tickets and visa applications.
• Sort and route incoming mails and emails to relevant departments; liaise with internal/external parties.
• Greet and handle phone calls for the CEO tactfully.

Skills

Secretarial experience

Administrative support

Organization

Bilingual Cantonese & English

Education

Diploma holder or above

Accounting experience a plus

Tools

MS Office

Job description

Founded in 1987, Occasions Asia Pacific is a leading comprehensive and integrated communications group with insightful knowledge of China’s fast-changing political & consumer landscape. Our unrivalled exclusive relationships with government, brands, influencers, business & social communities in Hong Kong and Mainland China and abroad empower us to be a highly respected and trusting partner to global brands looking to gain presence in Asia. From brand consulting, creative, PR, social media, digital marketing to experiential events and lifestyle experiences curation, we offer 360-degree services across luxury lifestyle, arts & culture, tourism & hospitality, retail & property sectors. Driven by professionalism, integrity, and relentless pursuit to excellence, our culturally diverse team of experts integrate creativity, artistic sensibility and the power of data-insights to deliver innovative bespoke campaigns to our clients. Headquartered in Hong Kong, we have branch offices in Macau, Beijing, Shanghai and Singapore.

Job Description

Provide professional secretarial and administrative support to the CEO

Act as the internal and external coordinator of all the activities of the CEO and senior management

Coordinate and organize the meetings, prepare agenda and keep track of post-meeting follow-ups

Provide daily support to the CEO's family including driver schedule, CEO's calendar arrangement

Facilitate CEO’s overseas trips including booking tickets, applying for visa, compiling travel documents and other preparation and follow up

Sort and review incoming mails/emails/correspondences and route them to relevant departments;

Assist, coordinate and collaborate with internal and external parties on various activities

Greet and handle phone calls for the CEO tactfully and skillfully

Requirements

3 years of relevant experience.

Well-versed in Hong Kong Employment Ordinance, PRC other employment-related ordinances

Diploma holder or above in any disciplines, experience in accounting is a plus.

Confident IT user, proficient in MS and willing to learn new technology

Have a logical thinking mind, be patient, flexible and detail-oriented.

A problem solver, open-minded, agile with change and practical

Fluency in Cantonese and English is mandatory, Mandarin fluency is highly appreciated

Occasionally travel is required

We offer excellent opportunities and package to successful candidate.(including 5 days work-week, medical plan and dental insurance after probation, etc.)