Postgraduate Secretariat Lead (Assistant Manager)

The Hong Kong University of Science and Technology; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Benefits offered by this job

Annual leave

Medical benefits

Dental benefits

Gratuity on completion

Job summary

The HKUST Fok Ying Tung Graduate School is seeking an experienced administrator to support postgraduate education oversight. The appointee will assist the Head of PG Secretariat with coordinating liaison with internal and external stakeholders and providing secretarial support to committees.

Requirements include a bachelor’s degree with at least 3 years’ relevant experience, preferably in local tertiary education, plus excellent English, Cantonese and Putonghua, and strong IT and numerical

Qualifications

• Bachelor’s degree with at least 3 years of relevant work experience, preferably in local tertiary education.
• Good communication skills in English, Cantonese and Putonghua.
• Strong IT and numerical skills with meticulous sense and sound judgement.
• Team player, well-organized, able to work independently in a dynamic environment.

Responsibilities

• Coordinate with internal and external stakeholders on taught postgraduate education matters.
• Provide secretarial support to committees: vet proposals, prepare papers, draft minutes.
• Prepare postgraduate guidelines and manuals; monitor implementation.
• Coordinate PG operations re-engineering and automation.
• Assist in compiling reports and statistics; supervise junior staff.

Skills

Coordination

Secretarial support

Communication skills

IT skills

Education

Bachelor's degree

Tools

MS Office

Job description

The HKUST Fok Ying Tung Graduate School is seeking an experienced administrator to support postgraduate education oversight. The appointee will assist the Head of PG Secretariat with coordinating liaison with internal and external stakeholders and providing secretarial support to committees.

Requirements include a bachelor’s degree with at least 3 years’ relevant experience, preferably in local tertiary education, plus excellent English, Cantonese and Putonghua, and strong IT and numerical