Postgraduate Secretariat Coordinator & Admin Lead

The Hong Kong University of Science and Technology; Hong Kong; On-site; HKD 320,000 - 520,000; Full time

Benefits offered by this job

Annual leave

Medical benefits

Dental benefits

Gratuity

Job summary

The Hong Kong University of Science and Technology invites applications for a role supporting the governance of postgraduate education. The appointee will liaise with internal and external stakeholders on taught PG programs and provide secretarial support to committees, including preparing papers and minutes.

They will help develop postgraduate guidelines, monitor implementation, and assist in reports while coaching junior staff. 2-year renewables, with a focus on accuracy and teamwork.

Qualifications

• Bachelor's degree with at least 3 years of relevant work experience.
• Strong written and spoken English, Cantonese and Putonghua.
• Good IT and numerical skills with attention to detail.
• Able to work well in a team, be organized and work independently.

Responsibilities

• Coordinate with internal and external stakeholders on taught postgraduate education matters.
• Provide secretarial support to committees, including vetting proposals, preparing papers and minutes.
• Prepare postgraduate guidelines and manuals and monitor implementation.
• Coordinate re-engineering and automation of PG-related operations.
• Assist in compiling reports and statistics.
• Coach and supervise junior staff.

Skills

Communication skills

IT skills

Numerical skills

Teamwork

Education

Bachelor's degree

Job description

The Hong Kong University of Science and Technology invites applications for a role supporting the governance of postgraduate education. The appointee will liaise with internal and external stakeholders on taught PG programs and provide secretarial support to committees, including preparing papers and minutes.

They will help develop postgraduate guidelines, monitor implementation, and assist in reports while coaching junior staff. 2-year renewables, with a focus on accuracy and teamwork.