Assistant Manager (Postgraduate Secretariat) - HKUST FYTGS

The Hong Kong University of Science and Technology; Hong Kong; On-site; HKD 320,000 - 520,000; Full time

Benefits offered by this job

Annual leave

Medical benefits

Dental benefits

Gratuity

Job summary

The Hong Kong University of Science and Technology invites applications for a role supporting the governance of postgraduate education. The appointee will liaise with internal and external stakeholders on taught PG programs and provide secretarial support to committees, including preparing papers and minutes.

They will help develop postgraduate guidelines, monitor implementation, and assist in reports while coaching junior staff. 2-year renewables, with a focus on accuracy and teamwork.

Qualifications

• Bachelor's degree with at least 3 years of relevant work experience.
• Strong written and spoken English, Cantonese and Putonghua.
• Good IT and numerical skills with attention to detail.
• Able to work well in a team, be organized and work independently.

Responsibilities

• Coordinate with internal and external stakeholders on taught postgraduate education matters.
• Provide secretarial support to committees, including vetting proposals, preparing papers and minutes.
• Prepare postgraduate guidelines and manuals and monitor implementation.
• Coordinate re-engineering and automation of PG-related operations.
• Assist in compiling reports and statistics.
• Coach and supervise junior staff.

Skills

Communication skills

IT skills

Numerical skills

Teamwork

Education

Bachelor's degree

Job description

The HKUST Fok Ying Tung Graduate School (FYTGS) is the university-wide office to oversee the entire administrative scope for postgraduate (PG) education. It partners with academic units and other stakeholders to ensure consistent policy and quality control over all PG programs. This includes coordinating student recruitment and admissions, as well as providing all‑round oversight on PG students' qualifications, graduation, and any other areas related to PG affairs.

The appointee will assist the Head of PG Secretariat in performing a range of administrative duties in regard to the oversight and support of postgraduate education. Major duties include:

• serving as a coordinator to liaise with various internal and external stakeholders on matters concerning taught postgraduate education;
• providing secretarial support to committees including vetting proposals, preparing meeting papers, drafting committee minutes and following through the implementation of decisions made by the committees;
• preparing postgraduate‑related guidelines and manuals, and monitoring the implementation;
• coordinating the re‑engineering and automation of PG‑related operations;
• assisting in the compilation of reports and statistics; and
• coaching and supervising junior staff.

Applicants should have a bachelor's degree with at least 3 years of relevant work experience, which preferably includes experience in local tertiary education institution(s). The appointee should also possess good communication skills (in written and verbal English, Cantonese and Putonghua), strong IT and number skills with meticulous sense and sound judgement. The appointee should also be a good team player, well‑organized, with a strong sense of responsibility, and able to work independently in a dynamic working environment. (Duration: 2 years, renewable)

Shortlisted candidates will be invited for an interview and a written test.

(Applicants who have responded to the previous advertisements need not re‑apply.)

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.