PG Secretariat Operations Lead – Stakeholder Coordination

Hong Kong University of Science and Technology (HKUST); Hong Kong; On-site; HKD 420,000 - 520,000; Full time

Benefits offered by this job

Annual leave

Medical benefits

Dental benefits

Job summary

Hong Kong University of Science and Technology (HKUST) is seeking an administrative professional to support the FYTGS in overseeing postgraduate education. The appointee will coordinate with stakeholders, provide committee secretariat services, and help implement PG guidelines and processes.

Qualifications include a bachelor’s degree with 3+ years of relevant experience, strong English, Cantonese and Putonghua, and solid IT and numerical skills.

Qualifications

• Bachelor's degree with at least 3 years of relevant work experience.
• Excellent written and verbal English, Cantonese and Putonghua.
• Strong IT and numerical skills with meticulous sense and sound judgement.
• Good team player, well-organized and able to work independently.

Responsibilities

• Serve as a coordinator liaising with internal and external stakeholders on taught postgraduate education matters.
• Provide secretarial support to committees including vetting proposals, preparing papers, drafting minutes, and following up on decisions.
• Prepare postgraduate guidelines and manuals, and monitor implementation.
• Coordinate re-engineering and automation of PG-related operations.
• Assist in compiling reports and statistics for oversight and planning.
• Coach and supervise junior staff.

Skills

Communication

IT skills

Numerical ability

Teamwork

Education

Bachelor's degree

Job description

Hong Kong University of Science and Technology (HKUST) is seeking an administrative professional to support the FYTGS in overseeing postgraduate education. The appointee will coordinate with stakeholders, provide committee secretariat services, and help implement PG guidelines and processes.

Qualifications include a bachelor’s degree with 3+ years of relevant experience, strong English, Cantonese and Putonghua, and solid IT and numerical skills.