Osaka On-site Bilingual Administrative and HR Assistant

Hong Kong Trade Development Council; Hong Kong; On-site; HKD 149,000 - 208,000; Full time

Job summary

The Hong Kong Trade Development Council (HKTDC) Osaka Office invites applications for Administrative Assistant (on-site position at our Osaka office).

All applicants must have the legal right to work in Japan without visa sponsorship. The role covers accounting and office administration, secretarial support to the Director, HR management, and general administration. One-year contract with prospects for renewal; salary commensurate with qualifications.

Qualifications

• University degree holder.
• 5+ years working experience in secretarial and administration works.
• Experience in Finance & Accounts and some knowledge in marketing will be a definite advantage.
• Fluent in Japanese with good command of spoken and written English.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Good communication and interpersonal skills with good teamwork.

Responsibilities

• Accounting administration - Book keeping, budget planning, budget control, payroll and tax management, and reporting to head office.
• Office administration - Liaising with banks, labour office, tax offices, insurance company and vendors.
• Secretarial support to Director, Osaka – Scheduling, appointment making, and travel arrangements.
• Office management – Management of office fixed capital and consumable supplies, and maintenance of comfortable working environment for staff.
• Human resource management – Staff recruitment, arrangement of working VISA and apartment for posting staff, and to supervise temp staff.
• General administration – Management of employee benefit such as arrangement of medical check up appointments, refund of National Pension and National Health Insurance fee for staff and attendance management.
• General administration - Maintain and develop positive relationships with important contacts.

Skills

Japanese language fluency

English proficiency

Microsoft Office

Education

University degree

Tools

MS Word

MS Excel

PowerPoint

Job description

The Hong Kong Trade Development Council (HKTDC) Osaka Office invites applications for Administrative Assistant (on-site position at our Osaka office).

All applicants must have the legal right to work in Japan without visa sponsorship. The role covers accounting and office administration, secretarial support to the Director, HR management, and general administration. One-year contract with prospects for renewal; salary commensurate with qualifications.