Administrative Assistant, Osaka

Hong Kong Trade Development Council; Hong Kong; On-site; HKD 149,000 - 208,000; Full time

Job summary

The Hong Kong Trade Development Council (HKTDC) Osaka Office invites applications for Administrative Assistant (on-site position at our Osaka office).

All applicants must have the legal right to work in Japan without visa sponsorship. The role covers accounting and office administration, secretarial support to the Director, HR management, and general administration. One-year contract with prospects for renewal; salary commensurate with qualifications.

Qualifications

• University degree holder.
• 5+ years working experience in secretarial and administration works.
• Experience in Finance & Accounts and some knowledge in marketing will be a definite advantage.
• Fluent in Japanese with good command of spoken and written English.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Good communication and interpersonal skills with good teamwork.

Responsibilities

• Accounting administration - Book keeping, budget planning, budget control, payroll and tax management, and reporting to head office.
• Office administration - Liaising with banks, labour office, tax offices, insurance company and vendors.
• Secretarial support to Director, Osaka – Scheduling, appointment making, and travel arrangements.
• Office management – Management of office fixed capital and consumable supplies, and maintenance of comfortable working environment for staff.
• Human resource management – Staff recruitment, arrangement of working VISA and apartment for posting staff, and to supervise temp staff.
• General administration – Management of employee benefit such as arrangement of medical check up appointments, refund of National Pension and National Health Insurance fee for staff and attendance management.
• General administration - Maintain and develop positive relationships with important contacts.

Skills

Japanese language fluency

English proficiency

Microsoft Office

Education

University degree

Tools

MS Word

MS Excel

PowerPoint

Job description

The Hong Kong Trade Development Council (HKTDC) is Hong Kong’s statutory body for promoting Hong Kong’s trade with the world. Its Osaka Office is inviting applications for the following position:

Administrative Assistant(on-site position at our Osaka office)

All applicants must have the legal right to work in Japan without the need to apply for any type of visa. We are unable to provide visa sponsorship for this role.

Key Responsibilities

Accounting administration - Book keeping, budget planning, budget control, payroll and tax management, and reporting to head office.

Office administration - Liaising with banks, labour office, tax offices, insurance company and vendors

Secretarial support to Director, Osaka – Scheduling, appointment making, and travel arrangements

Office management – Management of office fixed capital and consumable supplies, and maintenance of comfortable working environment for staff

Human resource management – Staff recruitment, arrangement of working VISA and apartment for posting staff, and to supervise temp staff.

General administration – Management of employee benefit such as arrangement of medical check up appointments, refund of National Pension and National Health Insurance fee for staff and attendance management.

General administration - Maintain and develop positive relationships with important contacts.

University degree holder

5 year's working experience in secretarial and administration works

Experience in Finance & Accounts and some knowledge in marketing will be a definite advantage

Fluent in Japanese with good command of spoken and written English

Proficient in Microsoft Word, Excel and Powerpoint

Good communication and interpersonal skills with good teamwork

Pleasant personality, independent, attentive to details, well-organized and self-motivated

Job Requirements

University degree holder

5 year's working experience in secretarial and administration works

Experience in Finance & Accounts and some knowledge in marketing will be a definite advantage

Fluent in Japanese with good command of spoken and written English

Proficient in Microsoft Word, Excel and Powerpoint

Good communication and interpersonal skills with good teamwork

Pleasant personality, independent, attentive to details, well-organized and self-motivated

Remuneration and Benefits

The successful candidate will be offered a one-year contract with prospects for renewal upon expiry. Salary will be commensurate with qualifications and experience. A competitive remuneration and benefits package will be offered to the right candidate.

To learn more about HKTDC, please visit our website at https://www.hktdc.com

All information provided by applicants will be treated in strict confidence and used only for recruitment purposes. Applicants may be considered for other suitable positions within the Council. Their personal data will be destroyed six months after the selection is finalised.

The Hong Kong Trade Development Council (HKTDC) is a statutory body established in 1966 to promote, assist and develop Hong Kong's trade. With 51 offices globally, including 13 in Mainland China, the HKTDC promotes Hong Kong as a two-way global investment and business hub.

The HKTDC organises international exhibitions, conferences and business missions to create business opportunities for companies, particularly small and medium-sized enterprises (SMEs), in the mainland and international markets. The HKTDC also provides up-to-date market insights and product information via research reports and digital news channels.

The Hong Kong Trade Development Council (HKTDC) is a statutory body established in 1966 to promote, assist and develop Hong Kong's trade. With 51 offices globally, including 13 in Mainland China, the HKTDC promotes Hong Kong as a two-way global investment and business hub.

The HKTDC organises international exhibitions, conferences and business missions to create business opportunities for companies, particularly small and medium-sized enterprises (SMEs), in the mainland and international markets. The HKTDC also provides up-to-date market insights and product information via research reports and digital news channels.