Operations Executive/ Assistant

Poadesign Company Limited; Hong Kong; On-site; HKD 167,000 - 279,000; Full time

Job summary

Nadfinlo Plastics Industry Company Limited in Quarry Bay, HK, is seeking an Administrative Executive‑Marine to support daily operations, handle communications with media partners, and maintain inventory and reports.

The ideal candidate has 1–2 years in operations or admin, strong attention to detail, and fluent Cantonese with good English and Chinese; MS Office proficiency is required and occasional night shifts may be needed.

Qualifications

• Degree holder with 1–2 years of operations/administration or media ops experience.
• Excellent interpersonal skills and problem-solving abilities.
• Proficient in MS Office; fluent in Cantonese with English/Chinese proficiency.

Responsibilities

• Serve as primary contact with business partners and handle daily communications via calls, emails, and WhatsApp.
• Build and maintain relationships to ensure sufficient inventory.
• Negotiate with partners on costs and contracts renewals.
• Coordinate with counterparts to ensure smooth administrative work and maintain reports and inventory.
• Liaise with finance for accounts payable.
• Handle admin duties and manage ad hoc projects.
• Assist in daily operational arrangements and supervise frontline staff on procedures.
• Oversee installation/delivery work quality and follow up.
• Handle ad hoc tasks assigned by supervisors.

Skills

Communication skills

Attention to detail

Organizational skills

Multi-tasking

Night shift availability

Fluent in Cantonese; English & Chinese

Education

Bachelor's degree

Tools

MS Office (Word, Excel)

Job description

Administrative Executive‑Marine

Company: Nadfinlo Plastics Industry Company Limited

Location: Quarry Bay, Eastern District, HK

Sense of responsibility with good communication skills

Attention to details & well organized

Immediate available or short notice period is preferred

Responsibilities

• Immediate available or short notice period is preferred
• Serve as the primary contact point with business partners (i.e. media owners & operators), responsible for handling daily communications using calls, emails and WhatsApp in a professional and prompt manner
• Build and maintain good relationships with business partners in order to maintain sufficient inventory for the company
• Negotiate with business partners on cost and contract renewals
• Coordinate with different counterparts to ensure smooth daily administrative works, including but not limited to issuing daily reports, maintaining accurate & up-to-date inventory records and managing work schedules
• Liaise with finance department and business partners for accounts payable
• Handle administrative duties and independently manage ad hoc projects as required
• Assist in daily operational arrangements
• Guide frontline staff on work procedures
• Assist in supervising the quality and standards of installations and follow up on installation or delivery work
• Handle ad hoc and miscellaneous tasks assigned by supervisors

Job Requirements

• Degree holder with 1-2 years of experience in operations / administration or media industry operations is highly preferred
• Candidates with good interpersonal skills, attention to detail, good numerical sense, and problem-solving skills would be an advantage
• Able to work in a fast-paced environment with multi-tasking ability
• Proficiency in MS Office, especially Word and Excel
• Fluent in Cantonese, with good command of spoken and written English and Chinese
• Available for occasional night shifts or non-office-hour work
• Immediate availability or short notice period is highly preferred