Assistant Officer / Officer (Administration) - Dean of Students’ Office

Hong Kong University of Science and Technology (HKUST); Hong Kong; On-site; HKD 100,000 - 145,000; Part time

Benefits offered by this job

Fringe benefits

Job summary

HKUST invites applications for a part-time role in the Dean of Students’ Office to support student activities and funding administration. You will assist with nomination exercises, funding schemes, and programme reporting, while processing claims and advising students on reimbursements.

You will also help with clerical tasks for development programs and exchanges. The ideal candidate has strong English and Chinese communication, proficiency in Office tools, and a keen eye for detail.

Qualifications

• Five HKDSE subjects including Chinese Language and English Language (min Grade C or Level 2 from 2007 onwards).
• At least 2 years of working experience in student-related activities and/or tertiary education institutions preferred.

Responsibilities

• Provide administrative support for student nomination exercises, funding schemes, the Weekly News, and programme reporting.
• Process team and student claims and advise students on financial reimbursement procedures.
• Provide clerical and logistics support for student development programmes and exchange activities.
• Perform any other duties as assigned.

Skills

Interpersonal skills

English and Chinese communication

Microsoft Office

Website management (plus)

Education

HKDSE five subjects including Chinese and English

Tools

Microsoft Office

Website management

Job description

Department: Dean of Students’ Office

Job Posting Details

Student Support & Activities in the Dean of Students’ Office supports student organizations and student-led activities and manages student funding and amenities. Reporting to the Head of Student Support & Activities, the appointee is expected to perform the following duties:

• Provide administrative support for student nomination exercises, funding schemes, the Weekly News, and programme reporting.
• Process team and student claims and advise students on financial reimbursement procedures.
• Provide clerical and logistics support for student development programmes and exchange activities.
• Perform any other duties as assigned.

Requirements

• Applicants should have at least Level 2 or equivalent in five subjects in the HKDSE or five passes in the HKCEE, including Chinese Language and English Language (min Grade C in Syllabus A or Level 2 for results obtained from 2007 onwards). At least 2 years of working experience in student-related activities and/or tertiary education institutions is preferred.
• Good interpersonal skills and passion for working with youth;
• Independent, attentive to details, self-motivated with a strong sense of responsibility;
• Good command of written and spoken English and Chinese;
• Proficient in using Microsoft Office applications (including Word, Excel, and PowerPoint); Knowledge or experience of website management is a plus.
• Occasionally working outside regular office hours is required.

(Duration: 2-3 days per week from November 2026 to June 2027.)

Starting salary will be commensurate with qualifications and experience. Fringe benefits will be provided where applicable.

HKUST is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.