Office Manager (with EA duties) - Up to 40k

KOS International Talent Group

Hong Kong

On-site

HKD 360,000 - 660,000

Full time

16 hours ago

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Qualifications

Bachelor degree in Business Administration, Hospitality Management, or related discipline.
6+ years' secretarial/office administration experience in MNCs or sizeable firms.
Strong vendor management and familiarity with property management.
Excellent interpersonal and communication skills; able to multi-task.
Proficiency in English, Mandarin and Cantonese.

Responsibilities

Manage daily administrative operations of the Hong Kong office, facilities and environment.
Handle expense processing, cost allocation, and document certification.
Coordinate visitor reception, meetings, catering, and travel logistics.
Provide executive support including calendar management and meeting coordination.
Implement and maintain admin policies and procedures in local compliance.
Manage vendors and service providers for quality and cost control.
Support local HR and personnel administration functions.
Assist regional projects and coordinate with headquarters.

Skills

Office administration

Vendor management

Calendar management

Multitasking

MS Office

SAP

English, Mandarin, Cantonese

Education

Bachelor degree in Business Administration, Hospitality Management, or related discipline

Tools

SAP

Microsoft Office

Job description

We are representing a renewable energy company, headquarter in China with overseas offices across the globe. They are looking for a Office Manager to oversee the office operation and provide executive support to the Vice President at Hong Kong office.

About the Role

Manage daily administrative operations of the Hong Kong office, including facilities, workplace services, and office environment.
Handle expense processing, cost allocation, and document certification-related matters.
Coordinate visitor reception, meeting arrangements, catering, and travel logistics.
Provide executive and business support, including calendar management, meeting coordination, and communication.
Implement and maintain company administrative policies and procedures in compliance with local requirements.
Manage vendors and service providers to ensure quality, efficiency, and cost control.
Support local HR and personnel administration functions.
Assist with regional projects and collaborate with headquarters to ensure smooth execution.

The Successful Candidate

Bachelor degree holder in Business Administration, Hospitality Management, or related discipline
Minimum 6 years' experience of secretary/ office administration, ideally from MNC or sizeable companies
Strong in vendor management and familiar with property management practices
Motivated, able to mutli-task and with strong customer-service mindset
With strong interpersonal and communication skills
Proficient in Microsoft Office, SAP etc.
Good command of English, Mandarin and Cantonese