Head of Office Operations – Hong Kong

Selby Jennings; Hong Kong; On-site; HKD 720,000 - 1,000,000; Full time

Job summary

Selby Jennings in Hong Kong is seeking an experienced Senior Office Manager to oversee day-to-day office operations and create a professional, efficient working environment. You will lead the office administration and facilities team, manage vendors and budgets, and partner with senior management, HR and IT to support business needs while maintaining confidentiality and a service-focused culture.

Fluency in English and Cantonese or Mandarin is preferred to engage with a global and local client

Qualifications

• Experience in office management, facilities or workplace operations.
• Proven leadership and people-management experience.
• Strong stakeholder-management with senior executives.
• Highly organized and detail-oriented.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Fluent English, Cantonese and/or Mandarin.

Responsibilities

• Lead daily office operations, administration and facilities.
• Coach and develop the office support team.
• Oversee vendors, contracts, office supplies and services.
• Drive improvements to administrative processes and efficiency.
• Manage office budgets and monitor expenses.
• Coordinate office projects, renovations and relocations.
• Partner with senior management, HR, IT and stakeholders.
• Handle confidential matters with professionalism and discretion.
• Foster a positive, service-oriented office culture.

Skills

Leadership

Stakeholder management

Organization

Communication

Multitasking

Job description

We are partnering with a well-established investment firm seeking an experienced Senior Office Manager to lead its Hong Kong office operations and ensure a professional, efficient and high-quality working environment.

Key Responsibilities

We are partnering with a well-established investment firm seeking an experienced Senior Office Manager to lead its Hong Kong office operations and ensure a professional, efficient and high-quality working environment.

Key Responsibilities

• Lead the day-to-day management of office operations, administration and facilities.
• Manage, coach and develop the office support / administration team, ensuring a high standard of service and accountability.
• Oversee vendors, contracts, facilities, office supplies and general workplace services.
• Drive improvements to administrative processes, office procedures and operational efficiency.
• Manage office budgets and monitor expenses and vendor costs.
• Coordinate office projects, renovations, relocation and other workplace initiatives when required.
• Partner closely with senior management, HR, IT and other stakeholders to support business needs.
• Handle sensitive and confidential matters with a high level of professionalism and discretion.
• Foster a positive, collaborative and service-oriented office culture.
  
  

Requirements

• Solid experience in office management, administration, facilities or workplace operations, ideally within investment management, financial services or another professional services environment.
• Proven leadership and people-management experience is essential, with the ability to motivate and develop a support team.
• Strong stakeholder-management skills and confidence working with senior executives.
• Highly organised, hands-on and solutions-oriented, with strong attention to detail.
• Excellent communication and interpersonal skills.
• Able to manage multiple priorities in a fast-paced, professional environment.
• Fluent English, Cantonese and/or Mandarin is required.